Operations Assistant
About The Position
Founded by Samer Habbas in 2006, the Law Offices of Samer Habbas & Associates has been serving justice and representing clients all across Southern California. For over a decade, our firm has lived up to its mission to help save people from legal injustice. When our clients face unexpected, life-altering accidents, it is our objective to help them through this difficult time as they get their lives back on track. We work hard so our clients can rest easy and take the time they need to heal and recover. Throughout our years of operation, we have strived to deliver excellent client services with one-on-one communication, so that our clients are well informed and expertly represented. Why work with us? The Law Offices of Samer Habbas & Associates, PC embodies excellence in our craft. Over the years we have been ranked as a Best Law Firm by U.S. News Group, a proud member of the Million Dollar Advocates Forum, named to the National Trial Lawyers' Top 100, and an honored member of the National Academy of Personal Injury Attorneys. Working with us gives you the opportunity to work alongside and learn from some of the best Personal Injury Attorneys Southern California has to offer. We are seeking a skilled Operations Assistant to join our Team. This role directly supports our Operations teams by assisting with administrative functions from case inception to settlement. The ideal candidate possesses administrative experience with an interest in operations for Personal Injury and Employment law. This role is fully onsite in our Irvine, CA office.
Requirements
- Associate's degree in Operations or Business Administration
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Excellent written and verbal communication skills
- Resourceful problem-solving capabilities with an ability to juggle shifting priorities
- Superb organizational skills with a sharp eye for accuracy
- Ability to work independently while remaining receptive to feedback and direction
Nice To Haves
- Bachelor's degree
- Previous administrative assistant or similar experience
Responsibilities
- Coordinate, schedule, and manage appointments, meetings, and calendars for Operations leaders and Reception teams.
- Assist in creating, developing and maintaining a structured protocol and procedure guide for legal operations.
- Provide secondary or backup coverage for the reception desk on an as-needed basis.
- Record, audit, and track detailed settlement information using appropriate spreadsheets to maintain accurate financial records.
- Oversee the ordering, tracking, recording, and depositing of settlement checks.
- Work closely with the accounting team to ensure proper documentation and accurate tracking of all settlements.
- Perform daily office tasks including accurate data entry, digital file organization, and information management.
Benefits
- Pay beginning at $24-25 an hour
- Company culture that fosters career growth and opportunity
- Team environment where everyone is important and contributes to corporate growth and success
- 60% of health and dental plan paid
- Life, vision and pet insurance offered
- Paid time off that begins accruing on your first day of work
- Generous 401k and profit share plan
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
