Operations Assistant

Hub International Insurance•Winter Park, FL

3d•Onsite

About The Position

ABOUT HUB INTERNATIONAL: HUB International Limited (“HUB”) is one of the largest global insurance and employee benefits brokers, providing a broad array of property, casualty, risk management, life and health, employee benefits, investment and wealth management products and services. With over 21,000 employees in 600+ offices throughout North America, HUB has grown substantially, in part due to our industry leading success in Mergers and Acquisitions. WHAT WE OFFER YOU: At HUB we believe in investing in the future of our employees. Our entrepreneurial culture fosters an environment of open feedback and improvement that empowers our people to make the best decisions for our customers and organization. We offer: Competitive salaries and benefits offerings Medical/dental/vision insurance and voluntary insurance options Health Savings Account funding 401k matching program Company paid Life and Short-Term Disability Plans Supplemental Life and Long-Term Disability Options Comprehensive Wellness Program Generous PTO Package - Vacation, Holiday, Sick, and Personal Time Off Great work/life balance, because that’s important for all of us! Focus on creating a meaningful environment through employee engagement events The ability to be a part of a motivated, winning team with the opportunity to learn from colleagues who are amongst the top talent in the industry! Growth potential - HUB is constantly growing and so can your career! A rewarding career that helps local businesses in the community Strong community support and involvement through HUB Gives SUMMARY The Operations Assistant is responsible for lobby and reception coverage, administrative duties, administrative support, and coordination of various tasks associated with the office and all management and staff.

Requirements

At least 1-2 years of experience in a receptionist or customer service role in an office environment
Excellent oral and written English communications skills
Superior customer service and problem solving skills
Demonstrated proficiency with computer systems, including but not limited to Microsoft Office and automated agency management systems
Ability to work in a team environment
Ability to work a regular, full-time work schedule at HUB’s facility(s)
1-2 years of relevant experience

Responsibilities

Manages the answering/transferring of all incoming calls
Greets/directs all visitors and non-visitors in lobby area
Electronically process all incoming mail
Prepare outgoing mail and overnight deliveries
Coordinates scheduling and set up of ALL conference rooms for employees, clients, etc.
Coordinates lunch meetings to include ordering, set up and clean up
Maintain cleanliness of conference rooms, lobby and kitchen
Distributes FAXES via email “continuously” throughout day
Works with property management company to report building maintenance/repair issues
Maintains contact lists for the office
Ordering office supplies maintaining sufficient stock
Assist operations or other departments on an as needed basis for reporting, data entry, deposits and any other administrative support
Proven computer proficiency – Microsoft Office Suite (Outlook, Word, Excel, etc.)