Operations Assistant

Maxwood Furniture•Charleston, SC

5d•Onsite

About The Position

The Operations Assistant is a key member of our Operations team responsible for keeping inventory, shipments, and documentation moving efficiently throughout our supply chain. This role partners closely with our warehouse, logistics, finance, and purchasing teams to ensure purchase orders, inbound shipments, and operational records are accurate, organized, and completed on time. Our products travel from manufacturing partners in Vietnam to warehouses across the United States, making this a highly collaborative position that touches nearly every stage of the supply chain. If you're someone who enjoys staying organized, solving problems, and keeping operations running smoothly, we'd love to hear from you.

Requirements

Exceptional attention to detail and takes pride in producing accurate work.
Communicates professionally and collaborates well across departments.
Highly organized and able to manage multiple priorities.
Proficient in Microsoft Excel, including formulas, filters, and formatting.
Enjoys working as part of a collaborative, fast-paced team.
Takes ownership, solves problems proactively, and continuously looks for ways to improve processes.

Nice To Haves

Experience with Pivot Tables is a plus.

Responsibilities

Enter and maintain purchase orders with exceptional accuracy.
Monitor delivery schedules and communicate potential delays.
Maintain spreadsheets tracking inventory, container shipments, and delivery timelines.
Review and verify shipping documentation for accuracy and completeness.
Resolve documentation discrepancies before they impact operations.
Coordinate inbound container receiving with warehouse teams.
Verify shipment information against purchase orders and provide documentation to Finance.
Maintain the Ports Entry Sheet and ensure operational records remain accurate.
Support the Operations team with administrative tasks, reporting, filing, and special projects.