Operations and Maintenance Assistant

Williams Lake First Nation•Williams Lake, BC

1d•CA$25 - CA$31•Onsite

About The Position

The Operations and Maintenance (O&M) Assistant supports daily business operations by managing administrative tasks, coordinating workflows, and facilitating communication across departments. A high-quality productivity level within a fast-paced environment is a necessity.

Requirements

High school diploma required
Minimum 2 years of experience working in an office setting, providing administrative support.
Knowledge of the Williams Lake First Nation community, traditions, teachings, culture, protocols, and practices.
Working knowledge of the Building Code, tendering procedures, contracts, and insurance.
Knowledge of Microsoft Office software at an intermediate/advanced level.
A team player, the ability to develop effective and supportive relationships with all colleagues and promote/maintain collaborative approaches.
Excellent organizational skills, ability to work well under pressure, and prioritize workload to meet tight deadlines.
Extensive communication skills (verbal and written).
Excellent interpersonal and time management skills in dealing with a wide range of senior management, various consultants, and external stakeholders.
Operates as part of a team and is flexible about the boundaries and functions of the job.
Maintains professionalism in all circumstances.
Recognizes and respects all cultural diversity and understands the Indigenous culture.

Nice To Haves

Bachelor’s degree in business administration, management, or a related field is preferred.

Responsibilities

Performs day-to-day administrative/clerical duties, including photocopying, processing correspondence, emails, and other documentation.
Assists with incoming service requests.
Maintains a digital filing system.
Maintains general office supply inventory, including ordering and organization.
Prepares purchase orders, credit card reconciliations, and invoices for approval.
Oversees event scheduling for the O&M department, including the scheduling of set up and take down, billing for equipment, and submitting work orders.
Ensure department staff complete paperwork accurately.
Ensures department is using the sign in/out system and track hours worked on projects/tasks to ensure correct billing.
Attending to any correspondence and emails by customers, clients, and contractors.
Managing the maintenance of office and facility equipment.
Exercises sound judgment and discretion with regard to the confidentiality of client information.
Follows and adheres to all safety policies and procedures.
Creates a safe and healthy environment where facilities are well maintained.
Supports the mission, vision, and values of Williams Lake First Nation.
Contributes to the WLFN’s ongoing success by accomplishing other duties as required or assigned.