Operations and Compliance Coordinator

Corporate Interiors•New Castle, DE

6d•Onsite

About The Position

The Operations and Compliance Coordinator is a single point of contact for the Operations Leadership statistical information, reports monthly on KPI’s, and assists with operational process improvements. The position is expected to confer with management, installation, project management, scheduling, warehouse and other department areas of operational concerns.

Requirements

Minimum High School Diploma
Minimum 3+ year support/operations experience.
3 – 5+ years distribution, or similar type of industry experience.
Proficiency in basic computer software platforms, including MS Office Suite and Adobe products.
Displays solid interpersonal skills and works well in a team environment.
Excellent problem-solving skills, organizational, and administrative skills; ability to follow through in a multi-task organization.
Uses clear and professional communication, both verbal and written.

Nice To Haves

BA/BS degree in business or related field preferred.

Responsibilities

Monthly reviews of the fuel usage with the Installation Manager and Director of Operations
Uploads the Budget vs Actual report monthly and sends out to appropriate team members and/or managers to review and document over/ under budget discrepancies. Reviews this report monthly with Installation Manager and Director of Operations
Daily review of the Hedberg delivery ticket report and monitors the installation crews for completeness and scheduling team for accurately assigning the order/ lines scheduled
End of the month reporting of the admin time, warehouse time, and non-billable overtime
Maintains fair and accurate reporting that is reviewed on a monthly basis
Assists in month end operations close out that all timesheets are processed, all delivery tickets are returned, and ensures OPS close out is completed
Maintains and keeps Safety Manual updated
Ensures all associates are up to date on Safety Training.
Develops and sends toolbox talks to HR to be imported into Paylocity to be distributed on a bi-weekly.
Takes meeting minutes following the outlined Agenda, saves and uploads to the Meeting Minutes folder.
Distributes the previous meeting minutes to the team for review during Safety Meetings. PMs distribute site audits to the Secretary and who uploads them to the proper folder, named with customer and date of audit.
Responsible for Safety Supplies ordering under Hedberg
Maintains an organized Safety Team binder for each year.
Update safety information on multiple websites as follows: isnetworld.com; construct.secure.com (Merck); and app.avetta.com (AZ)
Assists and works on process and reporting improvements
Responsible to be in compliance with departmental procedures as they relate to process, deadlines, and service level expectations.
Assists in End of Year Inventory and monthly warehouse cycle count clarifications
Accountable for handling and auditing petty cash