Operations Administrator

Precision Vehicle Holdings•Fort Wayne, IN

1d•Onsite

About The Position

At Precision Vehicle Holdings, we're a dedicated team of professionals with extensive experience in the processing of new vehicles. Our core strength lies in industry-leading software and systems that optimize every aspect of new vehicle processing. With a focus on efficiency and cutting-edge technology, we're committed to delivering excellence to our clients. Our team, comprised of logistics experts and automotive industry veterans, is passionate about crafting customized solutions to meet our clients' needs. Together, we empower leading automakers to thrive in today's fast-paced industry. We’re committed to fostering a culture of safety, compliance, and excellence. We're looking for team members who prioritize safety by adhering to company policies, regulations, and applicable laws while embracing our core values. As part of our team, you'll play a crucial role in maintaining a safe and positive work environment by consistently following safety rules, operating guidelines, and procedures. Your commitment to continuous improvement will contribute to enhancing safety, efficiency, and overall workplace satisfaction. Join us in creating a workplace where every employee's well-being is paramount, and together, let's strive for excellence. Precision Vehicle Solutions As a Precision Vehicle Holdings company, Precision Vehicle Solutions was originally created in 2015. Precision Vehicle Solutions is focused on yard management with specialized knowledge of how to work effectively within the National Automobile Transporters Agreement. PVS also offers a full range of vehicle processing services for origin facilities, destination ramps, and ports. Learn more at precisionvehicleholding.com

Requirements

1-3 years of experience with managing administrative tasks, accounting, and human resources processes.
Strong interpersonal skills, including active listening, effective verbal and written communication, and conflict resolution.
Ability to manage multiple tasks efficiently.
Ability to communicate effectively with employees, vendors, and all levels of management.
Knowledge and experience in payroll and accounting procedures, employee benefits and compensation programs, invoicing, HR processes, vendor management, employee and labor relations is required.
Proficiency in Microsoft Office Suite (particularly Excel), ADP Workforce Now, and database management is required.
Ability to handle confidential information and maintain privacy.
Strong critical thinking skills to address complex issues and propose solutions.
Must hold a current, valid driver’s license and maintain a clean driving record.
Ability to pass drug screening and criminal background check.
Must retain a valid driver's license, free from any drug or alcohol-related convictions, and remain “insurable” while operating company owned or controlled vehicles.

Nice To Haves

Familiarity with union processes and regulations is a plus.

Responsibilities

Collaborate closely with the People Services, Accounting, and Operations departments to provide essential support and address issues as they arise.
Manage a variety of tasks to ensure the smooth operation of daily office functions.
Oversee general office maintenance, processing invoices, assisting with payroll and HR-related tasks, preparing reports, and maintaining accurate records for both employees and the office.
Maintain a clean and organized office while ensuring it is fully stocked with necessary supplies.
Oversee the ordering, tracking, and management of supplies and vendor relationships.
Manage and assist the corporate accounting team with the approval process of vendor invoices.
Verify legitimacy and maintain backup support of site credit card purchases to assist the corporate accounting team with GL account coding.
Assist with payroll processing, including resolving payroll issues, timecards, raises, and 401k.
Submit monthly reports for all employee work hours and handle union-related health and welfare, and pension reports.
Serve as a liaison between the People Services team and employees across all shifts, addressing inquiries as they arise, and ensuring timely follow-up on all communications.
Maintain and update all necessary personnel records, including ECNs, attendance, and paid time off accruals for all employees, ensuring supervisors are informed.
Assist People Services with FMLA leave, employment verifications, unemployment claims, wage records, pension-related inquiries, and related HR documents.
Manage benefits paperwork for new hires and direct employees to the appropriate person for benefit questions.
Respond to emails and provide administrative support to the Terminal Manager and Supervisors as required.
Handle mail and package logistics for the office.
Post and manage compliance information on the site message board in collaboration with the People Services and Safety teams.
Participate in the Site Management Development System.
Perform data analytics to support business decisions and monitor productivity.
Adapt to various tasks and duties as assigned to support administrative needs.