Operations Administrator

Gothic Landscape•Tempe, AZ

3d•Onsite

About The Position

This position supports our Offsites Department. The Operations Administrator will be responsible for preparing and following up on proposals for additional/extra work, managing and maintaining Extra Work/Change Order logs, and managing monthly billing submittals. This role also coordinates close-out documentation, runs weekly and monthly operations reports, and maintains monthly projections and forecasts. The Operations Administrator will facilitate the flow of information between clients, vendors, subcontractors, other departments, and field personnel, and will regularly meet with area managers to discuss department needs and schedules.

Requirements

Bilingual Spanish is required
Must be computer and tech savvy with experience in Microsoft Office
Must be detailed-oriented and highly organized
Demonstrates accuracy and thoroughness; and monitors own work to ensure quality
Adapts to changes in the work environment; manages competing demands; and is able to deal with frequent change, delays, or unexpected events in a very fast-paced environment

Nice To Haves

Payroll and Sage/Timberline experience is highly preferred

Responsibilities

Prepare and follow-up on proposals for additional/extra work
Manage and maintain Extra Work/Change Order logs to ensure that each is submitted and billed appropriately and timely
Manage and maintain monthly billing submittments to accounting and corresponding logs
Coordinate close out documentation to turn over projects to clients
Run all weekly and monthly operations reports
Regular meetings with area managers for dept needs and schedules
Maintain monthly projections and forecasts
Facilitate flow of information between all parties, including clients, vendors, subcontractors, other departments and field personnel