Operations Administrator

Atlas Healthcare Partners•Phoenix, AZ

About The Position

The Operations Administrator serves as support to senior and executive operations leadership, providing high-level administrative and operational support in a fast-paced healthcare environment. This role is responsible for coordinating and prioritizing complex administrative functions, maintaining accurate and confidential records, supporting operational planning and process improvement initiatives, and facilitating effective communication across leaders and departments. The position requires the exercise of independent judgment, discretion, and professionalism while ensuring operational accuracy, efficiency, and continuity across the organization.

Requirements

Associate’s degree or equivalent experience required.
Working knowledge of clerical and administrative services as normally demonstrated through at least four years of administrative support experience, including direct senior or C-level executive support.
Must have excellent oral, written and interpersonal communication skills to effectively interact with departmental personnel, assist customers with inquiries, schedule meetings and appointments.
Must have the ability to organize, prioritize and multi-task workload in a fast-paced environment and maintain a professional manner.
Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)

Nice To Haves

Additional education is preferred.
2-3 years of experience in healthcare.
Experience supporting cross-functional operations teams.

Responsibilities

Provide comprehensive administrative support to senior and executive operations leaders, including complex calendar management, scheduling, documentation, and internal communications.
Coordinate and manage executive-level meetings, including preparation of agendas, materials, logistics, and follow-up actions for meetings such as annual Ambulatory Surgery Center (ASC) Chief Executive Officer (CEO) conference, Quarterly Vice President of Operations (VPO) meetings, and Quarterly Business Reviews.
Transcribe, prepare, and maintain accurate executive meeting minutes, including Joint Venture Board and Committee meetings, and other leadership forums required.
Handle sensitive, confidential, and time critical information with discretion and sound judgement.
Maintain, organize, and manage operational records, reports, contracts, and correspondence in accordance with organizational, regulatory, and accreditation standards, as applicable.
Assist with development, maintenance, and continuous improvement of standard operating procedures (SOPs), process documentation, and compliance tracking.
Service as a liaison between operations leadership and internal departments, including Finance, Human Resources, IT, and Development.
Assists with onboarding coordination, equipment and workspace readiness for existing operational leaders and new members of the operations leadership team.
Prepare operational reports, dashboards, analysis, and executive summaries to support leadership decision-making.
Support financial, operational, and strategic initiatives related to existing and new health system joint ventures.
Identify operational inefficiencies and recommend process improvements to enhance effectiveness, accuracy, and workflow.
Coordinate executive travel arrangements, including but not limited to lodging and transportation.
Support special projects, cross-functional initiatives, and organizational priorities, as assigned.
Performs Other duties as assigned
Performs all functions according to established policies, procedures, regulatory and accreditation requirements, as well as applicable professional standards.
Provides all customers with an excellent service experience by consistently demonstrating our core and leader behaviors each and every day.