Operations Administrator - Houston or Austin

Preferred Technologies, LLC • Houston, TX

6d • Hybrid

About The Position

The Operations Administrator at Pref-Tech will be responsible for assisting the Project Managers and operations staff with any administrative functions including but not limited to issuing purchase orders, creating project documentation such as data submittals, O&M manuals, and warranty documents. This role would be considered for Austin or Houston.

Requirements

• High School Diploma or GED Equivalent.
• At least 3 years relevant administrative experience.
• Exceptional written and verbal communication skills.
• Ability to hold others accountable to completing their assigned tasks, even if they hold positions of greater responsibility.
• Fluency with Microsoft Office 365 software tools.
• Willingness to take on new challenges and build on current skills.
• Exceptional analytical and conceptual thinking skills.
• Capacity to work independently and collaboratively.
• Ability to work efficiently without compromising quality or accuracy.

Nice To Haves

• 3 years of administrative experience in construction or project-based industry
• Familiarity with Microsoft 365

Responsibilities

• Enter Purchase Orders for Project Managers after they have sent you the BOM (Bill of Materials)
• Track Order Confirmations
• Vendor Information
• Liaise with Accounting team to ensure operations team compliance
• Interface with AP regarding material procurement, receipt, and handling
• Assist with pay apps
• Enable/assist with end-of-project closeout deliverables (warranties, O&M manuals, etc.)
• Enable/assist PMs with project deliverables (product data submittals, job-specific safety certs, job specific badging, etc.)
• Schedule and maintain training records
• Backup to Warehouse Associate (general receiving duties as needed)

Benefits

• Competitive Salary
• Inclusion in Operational Incentive Program, which shares excess profits as bonuses
• 401K Safe Harbor Plan with matching dollar-for-dollar up to 4% of annual gross salary (Traditional and Roth options available)
• Health, dental, vision and other elective insurances

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED