Operations Administrator
About The Position
Skeena Gold + Silver is a Canadian mining company focused on revitalizing the Eskay Creek gold-silver mine in northwest British Columbia. The company is committed to industry leadership in reconciliation, diversity, and inclusion, working collaboratively with Indigenous partners. As an Operations Administrator, you will support day-to-day operational functions including payroll and workforce administration, crew scheduling and coordination, procurement and purchase order management, inventory and asset tracking, reporting, and general administrative support. This is a seasonal position supporting operational activities during peak project periods.
Requirements
- 3–5 years of administrative experience in industrial, construction, or mining environments.
- Diploma or certificate in Business Administration, Office Administration, Supply Chain/Procurement, or a related field or equivalent combination of education and experience in industrial operations.
- Must possess a valid Class 5 Driver’s Licence.
- Background or experience in mining, heavy civil construction, or large‑scale earthworks operations.
- Experience in payroll or workforce administration in industrial or field‑based environments.
- Strong administrative background with proven accuracy in payroll entry, scheduling, and document control.
- Advanced computer proficiency, including strong Microsoft Office skills with intermediate to advanced Excel capabilities (formulas, accurate data entry, and tracking sheet management).
- Experience using Pronto or similar procurement, inventory, or purchase‑order management software.
- Experience supporting field supervisors, operations teams, or project managers.
- Strong organizational and time‑management skills, with the ability to manage multiple priorities in a fast‑paced operations setting.
- Ability to maintain confidentiality and work professionally with employees, supervisors, and management.
- Excellent communication skills and the ability to collaborate effectively with operations, field crews, and support teams.
- Ability to learn new systems quickly and adapt to evolving operational needs.
Responsibilities
- Ensure accurate daily and weekly payroll data entry for all field crews.
- Verify hours, equipment time, cost codes, and allocations prior to payroll submission.
- Maintain and update employee records, certifications, and onboarding documentation.
- Support employee scheduling changes, transfers, and general personnel communication.
- Create, update, and distribute crew schedules based on project needs and direction from Operations Managers.
- Track crew movements, absences, and shift changes to ensure coverage and compliance.
- Assist supervisors with schedule planning and forecasting.
- Prepare, enter, and manage purchase order (PO) requisitions for materials, equipment, and services.
- Monitor PO status, approvals, and delivery timelines.
- Ensure accurate coding and documentation to align with project budgets and cost tracking.
- Maintain inventory logs for materials, consumables, small tools, and equipment.
- Coordinate with warehouse, yard, or field leads to track stock levels and issue replenishment requests.
- Support monthly or periodic inventory counts and reconciliation.
- Prepare and compile daily, weekly, and monthly operational reports.
- Assist Operations Managers with project documentation, safety record updates, and workflow coordination.
- Maintain organized project files, logs, and records in alignment with company procedures.
- Provide general administrative support to operations, including document control, data entry, and internal communication.
- All other duties as reasonably assigned
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What This Job Offers
Career Level
Mid Level
Education Level
Associate degree
