Operations Administrator - Brentwood, TN

Kinder Morgan • Brentwood, TN

17h • Onsite

About The Position

This position performs various administrative and financial functions in support of the department and assists the supervisor in a prompt and efficient manner, all while maintaining a high level of accuracy.

Requirements

• High School degree and two years of office, clerical and data analysis experience or equivalent combination of these requirements
• Follows company policies, practices, and regulatory requirements
• Intermediate to advanced proficiency level in Microsoft Office (Word, Excel, and PowerPoint – including ability to build data analysis spreadsheets)
• Good verbal and written communication skills.
• Advanced math skills (addition, subtraction, decimals, etc.)
• Strong analytical skills
• Ability to organize and prioritize daily work and maintain strict confidentiality
• Ability to communicate and work cooperatively with various levels of internal management and staff, as well as outside clients and vendors to resolve issues, while adhering to deadlines
• Ability to effectively present information in a one-on-one and small group situation to other employees of the company and outside contractors
• Must be customer (internal and external) oriented
• Must apply common sense to carry out day-to-day duties

Nice To Haves

• Technical, Associate’s or higher Certificate/Degree in Business or related field

Responsibilities

• Completes appropriate documentation and paperwork
• Generates and distributes monthly/weekly reports within department leadership team
• Initiate AFE's as needed
• Conducts research and compiles statistical reports
• Create and maintain database and spreadsheet files, as required.
• Enter and code invoices into Ariba System
• Setup new vendors as required
• Enter and code expense reports
• Formulate cost estimates as requested.
• Assist in tracking the area personnel training
• Update weekly, monthly, and annual budget reports with periodic operations reporting numbers
• Keeps lines of communication open between other company personnel.
• Schedule appointments and assist with coordination of departmental meetings (conference calls)
• Time sheet review in the HBS payroll system, maintain records including tracking of overtime, exception time and other employee records
• Creates a positive and professional office atmosphere
• Compose routine and non-routine correspondence
• Handle special projects and provide assistance in other areas as needed
• Setup new contracts, work directives, request for services, request for materials, bid waivers, bid opening, etc… as needed
• Tracks requisitions/purchase orders
• Manages Inventory work flow in keeping with all company policies and standard operating procedures including ordering, receiving, invoicing, stock tags, inventory audits, and document management associated with the process
• Maintain and assist with monthly financial forecasting of projects, labor, and operational costs
• Other duties as assigned.

Benefits

• Kinder Morgan provides equal employment opportunity to all employees and applicants for employment without regard to race, color, religion, sex, pregnancy, childbirth and related medical conditions, gender (including gender identity and expression), sexual orientation, national origin, ancestry, citizenship status, age, physical or mental disability, genetic information, marital status, military or veteran status, family status, status as an individual authorized to work in the U.S., or any other status protected by law.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED