Executive Operations Associate On-Site Brentwood TN
About The Position
HarmonyCares is a leading national value-based provider of in-home primary care services for people with complex healthcare needs. Headquartered out of Troy, Michigan, HarmonyCares operates home-based primary care practices in 14 states. HarmonyCares employs more than 200+ primary care providers to deliver patient-centered care under an integrated, team-based, physician-driven model. Our Mission– To bring personalized, quality-based healthcare to the home of patients who have difficult accessing care. Our Shared Vision– Every patient deserves access to quality healthcare. Our Values– The way we care is our legacy. Every interaction counts. Go the extra mile. Empower and support each other.
Requirements
- Bachelor’s degree in business administration or a related field
- 3+ years of experience in executive support, executive partnership, office operations or similar
- Highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment
- Curious, resourceful, and interested in understanding how the business operates
- Comfortable working through ambiguity, changing priorities, and unexpected needs
- Confident using technology, AI, automation, and new productivity tools to improve how work gets done
- Strong written and verbal communication skills, with the ability to communicate clearly and professionally
- Sound judgement, discretion, and the ability to handle confidential information
- Strong accountability, follow through, and proactive approach to solving problems
- Comfortable working with senior executives, board members, employees, and external partners
- Flexible, dependable, and willing to step in wherever needed to help the executive office run smoothly
Nice To Haves
- Advanced degree in business administration or a related field
Responsibilities
- Manage the calendar, priorities, travel, and communications for the executive team
- Ensure the executive office runs smoothly, including meeting coordination, office needs, follow-up and executive logistics
- Prepare agendas, presentations, briefing materials, summaries, and other executive communications
- Coordinate key priorities and cross functional work, helping keep commitments, decisions and next steps moving forward
- Research business topics and turn information into clear, useful insights and recommendations
- Develop dashboards, trackers, and reporting that provide visibility into key priorities and work
- Strongly leverage AI, automation, and technology to improve productivity, simply administrative work, and strengthen how information is organized and managed
- Continuously identify better ways to support the CEO, improve processes, and increase effectiveness of the executive office
- Anticipate needs, solve problems, and serve as a trusted and dependable partner
Benefits
- Health, Dental, Vision, Disability & Life Insurance
- 401K Retirement Plan (with company match)
- Tuition, Professional License and Certification Reimbursement
- Paid Time Off, Holidays and Volunteer Time
- Paid Orientation and Training
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Executive
