Operations Administrator - Oakridge Park

Alpine Recruitment and Talent Attraction • Vancouver, BC

4d • CA$50,000 - CA$60,000 • Onsite

About The Position

Join a dedicated and high-performing operations team that bring diverse expertise and a shared commitment to service excellence for our clients at Oakridge Park. We’re looking for someone who enjoys keeping things organized, staying on top of the details, and helping operations run smoothly behind the scenes. As our Operations Administrator, you will support the day to day operations primarily for Oakridge, while also assisting other operational teams as needed. This role is a mix of office administration, operational coordination, scheduling support, payroll data support, work orders, reporting, and helping teams stay organized and on track. No two days are exactly the same. Some days move quickly with changing priorities and multiple requests happening at once, so we’re looking for someone who can stay organized, communicate well, and jump in where needed with a positive attitude and strong follow-through. If you enjoy staying busy, supporting a team, and being someone others can rely on, we’d love to hear from you.

Requirements

• 3+ Experience in an administrative, operations support, coordination, or office support role
• Strong organizational and multitasking skills with the ability to manage competing priorities
• Excellent communication and follow-up skills
• Strong attention to detail and ability to work independently in a fast-paced environment
• Proficiency with Microsoft Office including Outlook, Word, and Excel
• Ability to work on-site five days per week to provide office and operational support

Nice To Haves

• Experience supporting payroll administration, timekeeping, or scheduling processes is an asset
• Experience with systems such as Dayforce or similar HR/payroll platforms is an asset
• Positive attitude with a willingness to support the team and adapt to changing priorities

Responsibilities

• Provide day to day administrative and operational support to Operations leadership and field teams
• Assist with scheduling coordination and staffing updates for operational teams
• Support payroll administration through timeclock reviews, payroll data entry, and follow-ups related to employee hours and payroll information
• Coordinate service requests, pending items, and operational follow-ups
• Monitor work order progress and help ensure updates and documentation are completed accurately and on time
• Support operational reporting, labour tracking, employee timesheet reviews, and documentation updates
• Assist with supply ordering, inventory coordination, and operational deliveries
• Help prepare operational documents, reports, site binders, logs, etc.
• Support onboarding administration and employee documentation as needed
• Assist leadership with day to day operational tasks, reporting requests, and special projects
• Help out where needed as priorities shift throughout the day
• Assist with scheduling meetings, preparing documents, and supporting with administrative tasks
• Support internal communications, training coordination, and office events as needed
• Provide general office and operations support to help maintain a professional and organized work environment
• Other ad hoc duties and special projects based on operational and business needs

Benefits

• Comprehensive benefits package
• Opportunities for advancement within a growing organization
• A dynamic team culture that values accountability, professionalism, and service excellence

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed