Operations & Administrative Coordinator

FosterThomas•Baltimore, MD

12h

About The Position

FosterThomas partners with organizations globally to architect and optimize high-impact Human Capital Management (HCM) solutions that reduce risk, unlock efficiency, and accelerate growth. While automation powers modern platforms, we ensure the human element remains at the center of every strategy. Operations & Administrative Coordinator About the Role We are seeking a highly organized and proactive Operations & Administrative Coordinator to support workplace operations, executive administration, employee onboarding, and employee engagement initiatives. This role is ideal for someone who enjoys wearing multiple hats, thrives in a collaborative environment, and takes pride in creating exceptional employee and workplace experiences. You'll work closely with leadership, HR, IT, and employees across the organization to help ensure smooth day-to-day operations while supporting key people and culture initiatives.

Requirements

3+ years of experience in administrative support, office management, operations, executive support, HR coordination, or a related role.
Exceptional organizational and time-management skills.
Strong written and verbal communication abilities.
Ability to manage multiple priorities and deadlines simultaneously.
Proficiency with Microsoft Office and collaboration tools.
Self-starter with strong attention to detail and a customer-service mindset.
Ability to handle confidential information with professionalism and discretion.

Nice To Haves

Experience supporting executives, coordinating events, or managing workplace operations is preferred.
Experience with employee onboarding, employee engagement, or culture programs is a plus.

Responsibilities

Coordinate day-to-day office operations and workplace services.
Manage relationships with office vendors and service providers.
Organize office lunches, supplies, and workplace amenities.
Support executive calendar management, meetings, and administrative needs.
Coordinate leadership offsites and special events.
Assist with executive expense reporting and administrative processes.
Create welcoming onboarding experiences for new hires.
Coordinate onboarding schedules, meetings, and employee resources.
Support employee recognition programs, company events, and engagement initiatives.
Assist with employee communications, newsletters, and internal content creation.
Support engagement survey administration and employee feedback programs.
Partner with HR, IT, and Compliance teams to support onboarding and offboarding processes.
Maintain documentation, trackers, and operational processes.
Contribute to a positive, engaging, and employee-focused workplace culture.