Operations Admin - NGB

VENESCO, LLC•Washington, VA

1d•Onsite

About The Position

Venesco, LLC is seeking an Operations Admin to assist on a contract with a federal government client at the Pentagon. This role requires US Citizenship and a Top Secret clearance. The successful candidate will work directly with the Client and support team members to manage various administrative and coordination tasks, including drafting Monthly Status Reports, providing administrative support for the Defense Travel System (DTS), managing calendars for high-level officials, coordinating meetings, managing visitor access, and handling records and correspondence management in accordance with established procedures.

Requirements

US Citizenship
Top Secret Clearance
Experience with prioritizing and executing tasks in a high-pressure environment.
Experience with government contracting firms supporting the Federal government.
Ability to maintain confidentiality of sensitive information within and external to Venesco, LLC., using own judgment.
Exceptional analytical, conceptual, and problem-solving abilities.
Ability to quickly develop understanding of the organization’s goals and objectives.
Able to prioritize and execute tasks in a high-pressure environment.
Excellent verbal, written, and interpersonal communication skills.
Exceptionally self-motivated, directed, and detail oriented.
Proficient in Microsoft Office (word, Excel, Outlook) and Adobe Acrobat.

Responsibilities

Draft and deliver Monthly Status Reports (MSR) to the Contracting Officer's Representative (COR).
Provide administrative, non-discretionary review support for the Defense Travel System (DTS) for CNGB and VCNGB front office personnel.
Review CNGB/VCNGB travel requests and itineraries to identify potential discrepancies with the Joint Travel Regulations (JTR) and advise Government travelers.
Verify all travel documents have been uploaded into the DTS and notify CNGB and VCNGB front office personnel of any revisions required.
Provide high-level administrative and coordination support for the active, real-time management of the calendar of the CNGB and VCNGB.
Review all incoming calendar invitations within two (2) hours of receipt during core operating hours and draft recommended actions.
Identify potential CNGB/VCNGB scheduling conflicts, proactively draft alternative scheduling options, and coordinate with respective staff teams to resolve conflicts.
Notify meeting attendees of scheduling changes utilizing the most appropriate communication channel.
Adhere to established standard operating procedures (SOPs) for all engagements involving non-federal entities (NFEs) and official federal engagement requests.
Identify external governance requirements, ensure they are reflected on the master calendars, and coordinate associated preparation and debriefing meetings.
Coordinate the scheduling of internal governance meetings with the appropriate Offices of Primary Responsibility (OPRs) and facilitate the scheduling of all associated preparatory sessions.
Identify CNGB/VCNGB meeting entries requiring secure communications and coordinate scheduling and line verification with security/IT personnel at least five (5) business days prior to the scheduled meeting.
Update, deconflict, and reconcile the CNGB and VCNGB calendars consistently throughout each workday in real-time as changes occur.
Compile and publish a daily calendar preview for the following business day to the CNGB, VCNGB, and their front office leadership teams.
Track, organize, and distribute relevant correspondence and documentation received that is required for scheduled meetings.
Proactively identify meetings requiring read-ahead materials and coordinate with the appropriate OPRs to secure and compile the necessary materials.
Provide administrative support to the CNGB and VCNGB front offices, to include printing and compiling hard-copy packets of prepared meeting materials.
Respond to telephonic inquiries and manage front office email inboxes for meeting and engagement coordination.
Execute established SOPs for welcoming and processing visitors related to CNGB and VCNGB calendar engagements.
Receive, organize, index, and file physical and electronic correspondence, reports, and official records in strict accordance with NGB Executive Secretariat Records Management requirements.
Review outgoing correspondence related to meeting and engagement requests for format and grammar, and recommend edits.