Operations Admin Assistant

Columbia Distributing • Anchorage, AK

5d • Onsite

About The Position

The primary purpose of this position is to provide administrative support to our warehouse and or delivery departments. The incumbent is also required to perform all tasks in a safe manner consistent with corporate policies and state and federal laws. Regular attendance and reliability are a priority.

Requirements

• Ability to work independently while managing multiple tasks and meet deadlines
• Excellent oral and written communication skills
• Effective organizational and time management skills
• Ability to develop strong relationships with internal and external customers
• High attention to detail
• Proficiency with Microsoft Office suite
• High school diploma or GED required
• Minimum of 18 years of age

Nice To Haves

• Minimum two (2) years experience in an office and retail environment; or equivalent combination of education and experience.

Responsibilities

• Assist Operations Leaders with various administrative tasks.
• Coordinate scheduling of inbound and outbound vendor shipments to ensure workflow accuracy.
• Maintain and report accurate data on scheduling, inbound documentation, supplier pickups, supplier returns and Receiving compliance using MS Office and WMS software.
• Maintain accurate inbound and outbound information.
• Interact with vendors and Supply Chain Leaders to update or change the workflow in the distribution center.
• Maintain administration files and filing system, ensuring that are filed in a neat orderly, and accurate manner.
• Help maintain the ordering of office supplies when needed.
• Interact with various corporate departments to assist with individual service needs, including but not limited to inbound customer service, compliance, and supply requests.
• Assist in coordinating special events and meetings to secure locations and food within discretion.
• Perform essential office functions such as answering telephone calls, emails, filing, faxing, copying, ordering office supplies, and preparing correspondence.
• All duties described in this document will be performed in keeping with the core values and service attributes consistent with Columbia Distributing.
• Complete all other tasks or projects as assigned.

Benefits

• medical, dental, vision, and basic life insurance
• company's 401k plan
• 80 hours of vacation every year
• 7-8 days of paid holidays throughout the calendar year
• incentives/bonuses/annual bonuses

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED