Admin Assistant 2 - Business Operations

The University of New Mexico•Los Lunas, NM

4d•Onsite

About The Position

The University of New Mexico-Valencia campus is seeking a professional, outgoing and dependable individual for an Administrative Assistant 2 position to support the Business Operations Division. This position supports multiple departments including Business and Finance, Information Technologies, Facilities Management, Marketing and Events, and Capital Projects. This position is a critical component of support operations as the first point of contact both in-person and telephonically for the campus community. This position is the point person within an integrated team that manages the physical campus, and collaborates with multiple departments and admins. Responsibilities include travel arrangements, meeting and calendar management, physical inventory tracking, supply inventories, mail systems, switchboard and front desk support, ticket system tracking, and fleet management. The ideal candidate will thrive in a fast-paced environment and can effectively prioritize and manage multiple responsibilities and deadlines working both individually and collaboratively. The desired candidate will possess exceptional customer service skills and will ideally be able to demonstrate proficiency with various software packages including Microsoft Office programs, Adobe Creative Cloud, Banner or similar platform as well as proficiency with purchasing procedures and travel policies. This is a full-time position, working on-campus with occasional travel. Located about 30 miles south of Albuquerque in rural Valencia county, The University of New Mexico-Valencia Campus is a two-year branch campus of The University of New Mexico which functions as a community college in the region and is designated a Hispanic Serving Institution. With an emphasis on teaching excellence, Valencia Campus offers academic transfer programs, technical vocational programs, Adult Basic Education, and Dual Credit High School/College courses to Valencia and Socorro Counties. UNM offers a robust benefits package, access to resources, and perks from discounted event tickets to tuition remission. We foster a work-life balance through our employee wellness programs, paid parental leave and more. UNM has earned the platinum-level distinction from FamilyFriendlyNM.org for its workplace policies.

Requirements

High school diploma or GED
At least 3 years of experience directly related to the duties and responsibilities specified
Possession of a valid NM Driver's License within 30 days of hire

Nice To Haves

Experience with IT environments and/or facilities management and associated work order systems
Experience working in an academic environment
Experience supporting finance departments
Experience with timekeeping and UKG (or similar software)
Spanish/English bilingual
Proficiency with various software packages including Microsoft Office programs, Adobe Creative Cloud, Banner or similar platform
Proficiency with purchasing procedures and travel policies