Operations Accounting Specialist
AAA Western and Central New York Careers•Williamsville, NY
•Hybrid
About The Position
This role is responsible for a variety of accounting functions, including accounts payable, corporate purchasing, and operational accounting. The specialist will ensure accuracy and completeness of transactions, support month-end close activities, and maintain financial records. This position requires strong attention to detail, analytical skills, and proficiency in accounting systems and Microsoft Office.
Requirements
- Working knowledge of accounts payable processes, including invoice processing, vendor communications, payment support, and ensuring accuracy and completeness of transactions.
- Experience supporting general accounting functions, including preparing journal entries, maintaining general ledger reconciliations, assisting with month-end close, and resolving discrepancies.
- Familiarity with corporate credit card or expense management programs, including allocation of expenses, policy compliance, reporting, and administrative support.
- Proficiency in ERP/accounting systems and Microsoft Office (especially Excel), with the ability to input, maintain, and analyze financial and operational data.
- Strong attention to detail and analytical skills, with the ability to review reports, identify discrepancies, and support data accuracy and audit readiness.
- Effective communication and organizational skills, with the ability to manage multiple tasks, respond to internal and external inquiries, and collaborate across teams in a deadline-driven environment.
- Ability to perform routine office tasks that includes operating a computer for long periods of time, sitting, filing and communicating on the phone
- Ability to perform all physical functions consistent with travel including sitting in airplanes and driving for long periods of time
- Must be able to lift, carry, push, pull a maximum of 30 lbs
Responsibilities
- Review payment requests for accuracy and completeness, input invoices into operations and accounting systems for payment, contact vendors and internal associates to provide assistance and respond to inquiries and prepare and email vendor pay statements. Function as the primary backup for general AP function.
- Administer the corporate card program by managing administrative functions, including new card issuance, user access, workflow, chart of accounts, fraud alerts, help desk ticket management, spend controls requests, and card suspensions. Process journal entry uploads to the accounting system, general reporting, policy compliance, and review for proper allocation of general ledger accounts. Communicate with employees at all levels to ensure accurate and timely reporting. Allocate purchases made on the Purchasing card.
- Prepare journal entries and assist with month-end close activities. Maintain monthly GL account reconciliations and resolve discrepancies. Balance and audit batching reports. Generate and analyze reports to support Purchasing and Accounting. Assist with managing purchase orders and requisitions.
- Generate queries to review and correct auditable operations and process adjustments.
Benefits
- Medical Insurance
- Health Spending Account (HSA) with company match
- Paid Time Off
- Pre-Tax & Roth 401(k) plan with company match
- Flexible Scheduling & Hybrid Work Opportunity
- Dental and Vision Insurance
- Life and AD&D Insurance
- Tuition reimbursement & company-paid training programs
- FREE AAA membership & travel / product discounts
- Company Paid Short-term & Long-term disability
- Paid Volunteer Time Off
- Flexible Spending Accounts
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
