Operations Accounting Specialist

AAA Western and Central New York•Town of Amherst, NY

10h•$21 - $23•Hybrid

About The Position

This role is responsible for a variety of accounting functions, including accounts payable, corporate purchasing, and operational accounting. The specialist will review payment requests, administer the corporate card program, prepare journal entries, maintain GL account reconciliations, and generate reports to support purchasing and accounting activities. The position requires strong attention to detail, analytical skills, and effective communication.

Requirements

Working knowledge of accounts payable processes, including invoice processing, vendor communications, payment support, and ensuring accuracy and completeness of transactions.
Experience supporting general accounting functions, including preparing journal entries, maintaining general ledger reconciliations, assisting with month-end close, and resolving discrepancies.
Familiarity with corporate credit card or expense management programs, including allocation of expenses, policy compliance, reporting, and administrative support.
Proficiency in ERP/accounting systems and Microsoft Office (especially Excel), with the ability to input, maintain, and analyze financial and operational data.
Strong attention to detail and analytical skills, with the ability to review reports, identify discrepancies, and support data accuracy and audit readiness.
Effective communication and organizational skills, with the ability to manage multiple tasks, respond to internal and external inquiries, and collaborate across teams in a deadline-driven environment.

Responsibilities

Review payment requests for accuracy and completeness, input invoices into operations and accounting systems for payment, contact vendors and internal associates to provide assistance and respond to inquiries and prepare and email vendor pay statements. Function as the primary backup for general AP function.
Administer the corporate card program by managing administrative functions, including new card issuance, user access, workflow, chart of accounts, fraud alerts, help desk ticket management, spend controls requests, and card suspensions. Process journal entry uploads to the accounting system, general reporting, policy compliance, and review for proper allocation of general ledger accounts. Communicate with employees at all levels to ensure accurate and timely reporting. Allocate purchase made on the Purchasing card.
Prepare journal entries and assist with month-end close activities. Maintain monthly GL account reconciliations and resolve discrepancies. Balance and audit batching reports. Generate and analyze reports to support Purchasing and Accounting. Assist with managing purchase orders and requisitions.
Generate queries to review and correct auditable operations and process adjustments.