Operations Accounting Manager

Herring Bank

3d•Remote

About The Position

Herring Bank is building a dedicated Operations Accounting team and is seeking its first Operations Accounting Manager to help establish and lead the function. Reporting to the Controller, this role is responsible for ensuring that customer and core-platform transaction activity balances, settles, and accurately ties to the general ledger. The Operations Accounting team operates on a real-time to T+1 cadence and owns sub-ledger reconciliation, clearing account integrity, settlement reconciliation across external financial networks, and exception resolution. This is a true build-and-lead role. You will help shape the reconciliation calendar, certification standards, exception escalation processes, and the working relationship between Finance and Bank Operations while operating within the control framework established by the Controller.

Requirements

Strong understanding of how money moves through a bank, including payment rails, cut-off times, and settlement windows.
Strong knowledge of reconciliation controls and preparer/reviewer independence.
A root-cause mindset when resolving exceptions and recurring reconciliation issues.
Ability to partner effectively with Bank Operations while maintaining strong accounting controls.
Comfort building and documenting new processes and controls.
Strong leadership and team-development capabilities.
Bachelor’s degree in Accounting or Finance required.
6–9 years of accounting experience with meaningful experience in bank operations accounting, settlement, or reconciliation.
Prior supervisory experience required, or demonstrated equivalent lead experience.
Strong knowledge of: Wire and ACH payment rails, Card networks, Merchant and ISO settlement, Sub-ledger-to-general-ledger architecture, Suspense and clearing accounts, Reconciliation control standards.
Advanced Excel skills, including work with large data sets, INDEX/MATCH, and Power Query.
Hands-on experience with core banking platforms, FedLine, and automated reconciliation or transaction-matching software.

Nice To Haves

CPA or eligibility to sit for the CPA exam is a plus.

Responsibilities

Manage the Bank’s reconciliation inventory in accordance with policies, frequencies, and risk ratings established by the Controller.
Ensure in-scope accounts are reconciled on schedule with clearly assigned preparers and reviewers.
Recommend reconciliation inventory updates as accounts are opened, retired, or re-risked.
Maintain the internal DDA and clearing account registry.
Route new account requests for Controller approval and ensure accounts have an assigned owner, reconciliation frequency, and risk rating before entering production.
Produce the certified daily balancing packet and verify that balancing performed across the Bank meets documented certification standards.
Oversee reconciliation of: Wire activity, ACH activity, ATM and card network activity, ISO sponsorship activity, Merchant settlement activity.
Ensure clearing and suspense accounts clear as designed and investigate discrepancies when they do not.
Maintain the exception log, track aging, drive items to resolution, and escalate items based on established thresholds.
Deliver Operations Accounting’s month-end close requirements, including certified reconciliations, aged exception summaries, and clearing account status.
Maintain appropriate preparer/reviewer segregation and ensure reconciliations are never self-reviewed.
Serve as the accounting partner to Bank Operations in tracing transaction flows and resolving balancing discrepancies.
Prepare reconciliation and settlement workpapers for internal audit, external auditors, and regulatory examiners.
Identify high-volume manual matching processes and implement automated reconciliation and transaction-matching solutions.
Supervise, coach, and develop two accounting team members.
Establish documentation and cross-training standards to reduce single points of failure.