Operational Assistant

ICU Medical•Salt Lake City, UT

5h•Onsite

About The Position

We are seeking a friendly, detail-oriented Operational Assistant to provide both front-facing support and administrative assistance. This role plays a key part in day-to-day operations and provides valuable support to the Human Resources team. The ideal candidate is highly organized, adaptable, and enjoys working in a dynamic office environment.

Requirements

High School Diploma or GED required
Proficient in Microsoft Office (Excel, Word, Access, Outlook, PowerPoint).
Strong communication, interpersonal, and organizational skills.
Able to maintain confidentiality and handle sensitive information.
Flexible and able to prioritize tasks in a fast-paced environment.
Must be at least 18 years old.

Nice To Haves

Bachelor’s degree in HR preferred.
Previous HR administrative or internship experience is a plus.

Responsibilities

Welcome and assist visitors, including customers, employees, and other guests.
Manage front desk operations, including answering phones and handling mail.
Coordinate meetings, conference calls, room reservations, and training schedules.
Create professional presentations, reports, and newsletters using Microsoft Office or desktop publishing software.
Maintain employee ID badges (creation, replacement, and access).
Assist in emergency response procedures when needed.
Support staffing and agency communications.
Schedule candidate interviews and maintain HRIS records.
Assist with employee onboarding and respond to employee inquiries.
Maintain and organize employee files, including new hire documentation and ongoing updates.
Prepare materials for new hire orientation, including welcome packets, room reservations, and catering coordination.
Process e-Verify and notify HR of any non-matches.
Coordinate employee programs, such as training, health fairs, recognition events, and holiday activities.
Maintain up-to-date employee bulletin boards for compliance.
Set up employees in timekeeping systems and assist with LMS portal or payroll system login issues.
Support community engagement initiatives and events.