Operating Room Scheduling Coordinator, OR Ancillary Support - Full-Time, Day Shift

UChicago Medicine • Chicago, IL

11d • Onsite

About The Position

Be a part of a world-class academic healthcare system, UChicago Medicine, as an Operating Room Scheduling Coordinator in the OR Ancillary Support department. This role is responsible for the coordination and oversight of surgical scheduling operations, partnering closely with physicians, patients, and office teams to ensure accurate, timely scheduling, proper documentation, and seamless case preparation within the EMR system. The position also involves managing surgical block schedules and required consents, and is cross-trained to support front desk operations and insurance verification, contributing to a smooth and efficient patient experience. This is a 100% onsite opportunity, requiring the candidate to be based in the greater Chicagoland area.

Requirements

• High School Diploma/GED required
• 2+ years of relevant experience in healthcare setting
• Minimum 1 year of work experience in surgery scheduling
• Ability to react calmly and effectively in emergency situations
• Ability to utilize electronic medical record system(s)
• Ability to maintain confidentiality of patient information
• A thorough understanding and knowledge of medical terminology, different surgery types, CPT codes, medical equipment
• Cardiopulmonary Resuscitation (CPR) certification must be obtained within 30 days of hire.

Nice To Haves

• Bachelor’s Degree preferred

Responsibilities

• Coordinate and schedule surgical cases, prepare consents, and maintain surgical block schedules to ensure efficient operating room utilization.
• Communicate with surgeons’ offices to verify patient records, CPT codes, and procedural details; proactively coordinate and communicate schedule changes with appropriate departments and staff to optimize room and equipment usage.
• Verify patient insurance coverage and registration information; obtain pre-authorizations and approvals; communicate with insurance carriers; and prepare accurate good faith estimates.
• Maintain effective working relationships with physicians, leadership, and staff across the Medical Center; collaborate with UCM entities to gather information, resolve issues, support projects, and fulfill committee or departmental assignments as directed.
• Support physician credentialing processes for both the Hospital and Ambulatory Surgery Center (ASC) by partnering with the UCM Medical Staff Office to ensure timely and accurate completion of required documentation.
• Perform front desk responsibilities, including patient registration and payment collection.
• Complete additional duties and special projects as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees