Online Education & Program Manager, AAEM

EDI - Executive Director Incorporated•Milwaukee, WI

10d•Hybrid

About The Position

Reporting to the Senior Education Manager, the Online Education & Program Manager supports the development, coordination, and regulatory compliance of AAEM educational programming across a variety of formats, including in-person or hybrid events & conferences, webinars, virtual live learning activities, and asynchronous virtual learning via the AAEM CME Online platform.

Requirements

Excellent organizational, verbal and written communication skills required.
Word processing and spreadsheet skills in MS Office environment essential.
Professional demeanor and attention to detail necessary, including the ability to follow up with multiple volunteers and subject matter experts on key deliverables and timelines.

Nice To Haves

Experience in online education, live education, continuing medical education administration, or association management is desired.

Responsibilities

Support volunteer leadership groups, subject matter experts, and faculty in the design, development, and delivery of online courses, modules, and other e-learning content
Manage the AAEM CME Online platform and promote and expand its use
Manage the application and approval process for awarding continuing medical education credits and ensure all activities meet ACCME and AMA regulatory guidelines
With the Senior Education Manager and volunteer leadership groups, review educational materials for potential conflicts of interest, mitigate any issues, and ensure commercial disclosures are accurate
Track learner attendance, generate CME certificates, and maintain transcripts
Manage the AAEM’s learner database and the ACCME PARS system to process program data and ensure accurate reporting
Oversee the open/close of the call for research abstracts, case reports, and competitions at Scientific Assembly, ensuring compliance with submission guidelines, word counts, and formatting requirements
Facilitate the blind peer-review process. Recruit, train, and manage abstract reviewers and committee members.
Configure abstract management software (Cadmium) to track reviewer scores, resolve conflicts, and determine acceptance (oral presentations or posters)
Serve as the primary point of contact for submitting authors, fielding questions about status, presentation guidelines, and scheduling
Coordinate poster halls, oral abstract sessions, and moderator logistics during the annual Scientific Assembly
Collaborate closely with a hybrid team including education, meetings, marketing and administrative staff to execute all education activities
Produce clear, well-written reports, evaluations, and organizational documents
Provide programmatic support to other AAEM programs, as needed
Serve as staff liaison for AAEM committees as assigned, including scheduling volunteer meetings, taking meeting minutes, and tracking action items and project timelines
Other duties as assigned.