Oncology Registry Manager - Remote - Cancer Center

UIOWA•Iowa City, IA

6d•Hybrid

About The Position

The Oncology Registry Manager provides strategic leadership and operational oversight for the Holden Comprehensive Cancer Center and Mission Cancer+ Blood Oncology Registry. The role ensures cancer data integrity, accuracy, and completeness through management of case finding, abstracting, follow-up, quality assurance, reporting, regulatory compliance, accreditation readiness, and staff performance. The manager oversees registry operations in accordance with applicable Commission on Cancer (CoC), SEER, NCI, NCDB, NAACCR, AJCC, state registry, and organizational standards. The position partners with physicians, Cancer Committee members, hospital leadership, quality and performance improvement teams, information technology departments, and external stakeholders to support compliance, oncology service-line initiatives, research, outcomes reporting, and continuous improvement. The registry serves as a trusted data source for patient care, program development, accreditation, and organizational decision-making. The position is eligible for a hybrid work arrangement within Iowa after a six-month onsite training period. The posting states that the majority of work takes place on the University of Iowa/UI Health Care campus. Work arrangements are reviewed annually and must comply with applicable remote-work and employee-travel policies. The position is a regular salaried role located in Iowa City, with a 100% work schedule, generally Monday through Friday between 7:00 a.m. and 5:00 p.m. The manager provides operational and financial management, including advising on program policies and goals; preparing reports and presentations; managing the program budget; analyzing registry data; maintaining reporting workflows; supporting accreditation surveys and audits; overseeing CNExT and related systems; coordinating data submissions; and maintaining registry policies and procedures. The role also supports strategic planning, staffing and resource planning, communications and outreach, regulatory compliance, quality control and improvement, and supervision and development of registry staff. The position receives administrative and functional supervision from the HCCC Executive Service Line Administrator and supervises Oncology Registry staff. Applicants must submit a resume and cover letter addressing the required and desired qualifications. Employment authorization sponsorship is not available. Successful candidates must self-disclose conviction history and undergo criminal background and credential/education verification; five professional references will be requested later in the process.

Requirements

Master’s degree in Public Health or a related field, or an equivalent combination of education and experience.
Three to five years of experience as an Oncology Data Specialist or in other related roles.
Active Oncology Data Specialist (ODS) certification.
Proficiency with software applications, including EPIC and Microsoft Office Suite.
Recent experience with quality assurance and process improvement.
Demonstrated leadership skills.
Excellent written, verbal, and interpersonal communication skills.
Excellent organizational, multitasking, and problem-solving skills.

Nice To Haves

Directly related experience with and knowledge of oncology program requirements for ACoS/CoC, NCI, NCDB, SEER, NCIS, AJCC, ICD-9 and ICD-10 codes, and the State Health Registry of Iowa.
Knowledge of oncology medical terminology, including anatomy, biology, and physiology.
Experience working in a high-volume cancer registry.
Previous experience with CNExT.
Previous supervisory experience, including performance management.

Responsibilities

Provide information and counsel regarding policies and goals for administration and direction of the Oncology Registry.
Prepare and edit reports for the registry, UI Health Care community, accreditation bodies, data distribution, and publication.
Review and correct registry records, verify quality requirements, and provide documentation or presentations for accreditation committees.
Prepare and submit the annual budget, manage expenditures, and report monthly units of service.
Prepare and present information for presentations, conferences, and workshops.
Maintain the Rapid Quality Reporting System (RQRS), including workflows and communications.
Analyze registry data and assure quality compliance for the State Health Registry of Iowa.
Compile data and produce specialized reports requested by physicians, administrators, and others.
Review pathology reports in CAS in CNExT, identify and validate cancer cases, and create or verify suspense abstracts.
Determine appropriate abstract information and coding, including Collaborative Stage and surgical resections, in accordance with applicable standards.
Coordinate, assess, and correct edits and transmit data to the National Cancer Database Call for Data database.
Support accreditation surveys, audits, site visits, and regulatory reviews by providing documentation as needed.
Serve as an expert on CNExT infrastructure and functions, contact for maintenance and technical issues, and liaison to Health Care Information Systems.
Lead evaluation and implementation of technology, automation, and system enhancements to improve operations, data quality, and reporting.
Develop custom databases for abstractors and follow-up personnel and coordinate database updates and enhancements.
Coordinate, monitor, and maintain registry databases and ensure accurate, current data compilation.
Transmit weekly cases to the State Health Registry of Iowa via secure file transfer protocol.
Maintain system updates, metafiles, database standards, and operational processes; coordinate Cancer Alert System enhancements in CNExT.
Perform abstracting as needed to maintain timely reporting and maintain the Policy and Procedure Manual.
Partner with Cancer Center leadership to develop short- and long-term objectives and strategies aligned with the University’s strategic plan.
Oversee projects and initiatives supporting program growth, accreditation requirements, and organizational objectives.
Analyze workload and volume trends and forecasts to plan staffing, personnel, technology, and infrastructure needs.
Prepare research requests and data definitions, and respond to information requests concerning incidence, survival, and other registry data.
Serve as liaison among physician leadership, clinical operations leadership, registry staff, and governance entities.
Respond professionally and promptly to inquiries from faculty, staff, researchers, external partners, patients, and families, as appropriate.
Review abstractor work and provide feedback on ACoS, AJCC, and SEER guidelines and data quality.
Assist medical staff and allied health professionals with customized registry statistics for studies, publications, and reports.
Provide training and guidance on AJCC TNM Cancer Staging and Collaborative Staging.
Participate in meetings, committees, educational programs, and professional activities related to oncology services and registry operations.
Oversee compliance with Iowa Cancer Registry, SEER, NCDB, CoC, AJCC, and other applicable standards and reporting requirements.
Ensure accurate, complete, and timely cancer registry data submissions to state and national reporting agencies.
Monitor accreditation and regulatory requirements and direct operational changes needed to maintain compliance.
Oversee Physician Review and conduct quality-control audits and analysis of weekly and monthly cases and registry edits.
Serve as Cancer Registry Data Quality Control Coordinator for the HCCC Cancer Committee and Breast Health Steering Committee.
Maintain the Quality Control Plan in accordance with ACoS and other governing standards, and manage follow-up statistics for ACoS compliance.
Plan, implement, and evaluate quality improvement and enhancement studies with the cancer committee and stakeholders.
Direct quality assurance and improvement activities to ensure accuracy, completeness, timeliness, and integrity of registry data.
Analyze submitted-data quality results, follow up with staff, and participate in SEER and ACoS reviews and field tests.
Improve case-finding and documentation workflows, including the EPIC-to-CNExT interface, and develop efficient data-capture and reporting processes.
Perform human-resource functions, including position descriptions, recruitment and selection, onboarding, training, staff development, performance appraisals, performance management, and policy compliance.
Instruct and advise staff on CNExT and database programs, system errors, corrupt files, missing information, handling issues, and technical difficulties.
Provide leadership and direction on abstracting and coding clarifications.
Coordinate follow-up staff’s daily work, monitor project status, set priorities, and assign tasks.
Perform other duties as assigned.