Oncology Registry Manager - Remote - Cancer Center

UIOWA•Iowa City, IA

7d•Hybrid

About The Position

The Holden Comprehensive Cancer Center at the University of Iowa is seeking an Oncology Registry Manager responsible for the daily management, re-accreditation, and operations of the Oncology Registry program. This role involves providing developmental and administrative expertise to the Oncology Registry team, overseeing patient medical record abstracting, follow-up, reporting, quality control, and data updates. The position is eligible for hybrid or remote work within Iowa and requires annual review of the work arrangement. The manager will be involved in operational and financial management, including budget preparation and management, reporting for accreditations, and maintaining quality reporting systems. Strategic planning, communication, outreach, compliance, quality improvement, and leadership/supervision of the Oncology Registry staff are key aspects of this role. The University of Iowa Health Care is an academic medical center and regional referral center committed to changing medicine and lives.

Requirements

Master’s degree in Public Health or a related field, or an equivalent combination of education and experience.
3-5 years experience as an Oncology Data Specialist, Registrar, or other related roles.
Active Oncology Data Specialist (ODS) Certification
Proficiency in software applications, including but not limited to EPIC, CNExT, and Microsoft Office Suite
Relevant experience in the field of quality assurance
Demonstrated leadership skills
Excellent written, verbal, and interpersonal communication skills
Excellent organizational, multi-tasking and problem-solving skills

Nice To Haves

Directly related experience with and knowledge of Oncology program requirements for: The American College of Surgeons Commission on Cancer (ACoS CoC) and related accreditations; National Cancer Institute Surveillance, Epidemiology and End Result (SEER); National Cancer Data Base (NCDB); American Joint Commission on Cancer TNM Cancer Staging and Collaborative Staging (AJCC); International Classification of Diseases for Oncology (ICD-9 & 10) codes; and the State Health Registry of Iowa (SHRI).
Knowledge of Oncology medical terminology, including anatomy, biology and physiology
Knowledge of University policies, procedures and regulations

Responsibilities

Provide developmental and administrative expertise to the Oncology Registry team, including patient medical record abstracting and oversight of teams’ abstractions, follow-up, reporting, quality control, and data updates.
Initiate, write and edit reports for publication and distribution for Oncology Registry, members of the UIHC community, American College of Surgeons Commission on Cancer (ACoS) and related accreditations, and for Oncology Registry data distribution and publication.
Responsible for record reviews and corrections to registry data; verify quality requirements; provide documentation and/or present to Committees for ACoS and related accreditations.
Prepare and submit annual budget; manage program budget and expenditures; determine and report on monthly unit of service.
Prepare and present information for presentations, conferences, and workshops.
Maintain rapid quality reporting system (RQRS) and the workflows and communications to ensure effective management.
Perform abstracting as needed to maintain timely reporting.
Maintain Policy and Procedure Manual.
Analyze Registry data, assuring quality compliance for State Health Registry of Iowa (SHRI).
Analyze, evaluate, and compile data and create specialized reports as requested by physicians, administrative staff, and others.
Review Pathology reports utilizing the CAS in CNExT; identify and validate cancer specific cases; create (or verify) suspense abstracts.
Analyze, interpret, and determine appropriate information to be obtained for updating of Oncology Registry abstract.
Maintain specialized knowledge to execute abstracting and confirming documentation utilizing specific resources and determine appropriate coding to document Collaborative Stage (CS) and surgical resections meeting Facility Oncology Registry Data Standards (FORDS) guidelines as mandated by the ACoS/CoC and NCI/SEER.
Responsible for the coordination, assessment and correction of edits and transmission of data to the National Cancer Data Base (NCDB) Call for Data database.
Function as specialized/technical expert on the infrastructure and functions of CNExT database.
Serve as CNExT contact for maintenance and technical issues as well as liaison to Health Care Information Systems (HCIS).
Responsible for developing custom databases for abstractors and follow-up personnel and to assure compliance with new ACoS standards as needed.
Coordinate, monitor and maintain all aspects of database, assuring accurate and up-to-date compilation of data.
Manage transmission of weekly cases to SHRI via secure file transfer protocol (FTP).
Manage and maintain regular updates to metafiles and data system to maintain current standards.
Execute coordination and enhancements to Cancer Alert System (CAS) into CNExT.
Initiate the development of long- and short-term program objectives and strategies.
Coordination and preparation of strategic plans in support of program.
Analyze workload and volume trends along with national and local forecasts to arrange staffing models and determine personnel, technology, and infrastructure needs for the work unit proactively.
Prepare research requests; provide definitions for all data formats as requested; assure timely response to requests for information related to the reporting of incidence, survival and other related data, as requested by physicians, researchers and other staff.
Respond to inquiries and requests as appropriate from faculty, staff, patients, families, other registries, and outside physicians.
Review and provide feedback to abstractors regarding ACoS, American Joint Committee on Cancer (AJCC) and Surveillance Epidemiology and End Results (SEER) guidelines and data quality.
Assist medical staff and other allied health care professionals in gathering and generating customized oncology registry statistics for studies, publications and reports.
Counsel and provide training and guidance to physicians and staff for American Joint Committee on Cancer (AJCC) TNM Cancer Staging and Collaborative Staging.
Oversee Physician Review.
Ensure time, complete, and accurate submission of cancer registry data to the National Cancer Database(NCDB) and Rapid Cancer Reporting System(RCRS) in accordance with ACoS CoC requirements.
Responsible for conducting quality control audits and analyzing data on weekly and monthly cases and on Iowa/SEER and ACoS edits.
Serve as Cancer Registry Data Quality Control Coordinator on HCCC Cancer Committee and as Cancer Registry Data Quality Control Coordinator for Breast Health Steering Committee.
Maintain Quality Control plan in concordance with ACoS standards and other governing bodies.
Manage and maintain follow-up statistics assuring ACos compliance related to follow-up standards.
Perform quality control on submitted data; analyze results; follow up with appropriate staff; participate in mandatory and voluntary question-and-answer reviews and field tests offered by Surveillance, Epidemiology, and End Results Program (SEER) and the ACoS.
Design and implement efficiencies in case finding and documentation efforts with the EPIC to CNEXT interface.
Analyze data for quality improvement initiatives.
Develop new processes and procedures to enhance efficiencies in data capture and reporting.
Perform human resource functions including but not limited to interviewing, selection, training, performance evaluations, salary determinations, position descriptions, hybrid/remote work, promotions, disciplinary actions and assure compliance with UI policies and procedures.
Instruct and advise staff and students on issues and questions related to CNExT and other database programs, systems errors or violations, corrupt files, missing information, handling issues and technical difficulties.
Provide leadership and direction in overseeing basic abstracting and coding clarifications.
Coordinate and manage daily activities of follow-up staff including monitoring status of projects, establishing priorities, and assigning tasks.