Oncology Registry Manager - Remote - Cancer Center

University of Iowa•Iowa City, IA

1d•Hybrid

About The Position

The Oncology Registry Manager provides strategic leadership and operational oversight for the Holden Comprehensive Cancer Center and Mission Cancer+ Blood Oncology Registry. The manager ensures the integrity, accuracy, completeness, and timely reporting of cancer data through oversight of case finding, abstracting, follow-up, quality assurance, data reporting, regulatory compliance, accreditation readiness, and staff performance. Program operations must meet applicable standards and requirements of the Commission on Cancer (CoC), SEER, NCI, NCDB, NAACCR, AJCC, state cancer registries, and organizational policies. Working with physicians, Cancer Committee members, hospital leadership, quality and performance improvement teams, information technology departments, and external stakeholders, the manager supports regulatory compliance, oncology service-line initiatives, research and outcomes reporting, and continuous quality improvement. The registry provides trusted data to support patient care, program development, accreditation, and organizational decision-making. The position is eligible for a hybrid arrangement after a six-month onsite training period. The arrangement combines on-campus work at UI Health Care with remote work within Iowa, although most work takes place on the University of Iowa/UI Health Care campus. Work arrangements are reviewed annually and must comply with applicable remote-work and travel policies. The position is a regular salaried role, scheduled Monday through Friday, with hours generally worked between 7:00 a.m. and 5:00 p.m., at 100% time. It is located in Iowa City, Iowa, and reports to the HCCC Executive Service Line Administrator. The manager supervises Oncology Registry staff.

Requirements

Master’s degree in Public Health or a related field, or an equivalent combination of education and experience.
3–5 years of experience as an Oncology Data Specialist or in other related roles.
Active Oncology Data Specialist (ODS) certification.
Proficiency with software applications, including EPIC and Microsoft Office Suite.
Recent experience with quality assurance and process improvement.
Demonstrated leadership skills.
Excellent written, verbal, and interpersonal communication skills.
Excellent organizational, multitasking, and problem-solving skills.

Nice To Haves

Directly related experience with and knowledge of oncology program requirements for ACoS CoC, NCI, NCDB, SEER, NCIS, AJCC, ICD-9 and ICD-10 codes, and SHRI.
Knowledge of oncology medical terminology, including anatomy, biology, and physiology.
Experience working in a high-volume cancer registry.
Previous experience with CNExT.
Previous supervisory experience, including performance management.

Responsibilities

Provide information and counsel on policies and goals for administration and direction of the HCCC and Mission Cancer+ Blood Oncology Registry.
Initiate, write, edit, and distribute reports for the Oncology Registry, the UIHC community, the American College of Surgeons Commission on Cancer and related accreditations, and registry data distribution and publication.
Review and correct registry records, verify quality requirements, and document or present findings to committees for accreditation.
Prepare and submit the annual budget; manage program expenditures; and determine and report monthly units of service.
Prepare and present information for presentations, conferences, and workshops.
Maintain the Rapid Quality Reporting System (RQRS) and its workflows and communications.
Analyze registry data and assure quality compliance for the State Health Registry of Iowa (SHRI).
Analyze, evaluate, and compile data and create specialized reports requested by physicians, administrators, and others.
Determine appropriate information for updating oncology registry abstracts; review pathology reports using the Cancer Alert System (CAS) in CNExT; identify and validate cancer cases; and create or verify suspense abstracts.
Apply specialized abstracting and documentation resources and determine appropriate coding for Collaborative Stage and surgical resections in accordance with applicable standards.
Coordinate, assess, and correct data edits and transmit data to the NCDB Call for Data database.
Support accreditation surveys, audits, site visits, and regulatory reviews by providing documentation as needed.
Serve as an expert on CNExT infrastructure and functions, manage CNExT maintenance and technical issues, and liaise with Health Care Information Systems (HCIS).
Lead evaluation and implementation of technology, automation, and system enhancements to improve operations, data quality, and reporting.
Develop custom databases for abstractors and follow-up personnel and ensure compliance with new accreditation standards as needed.
Coordinate, monitor, and maintain databases to ensure accurate and current data; manage weekly case transmissions to SHRI via secure FTP; and maintain system updates, metafiles, standards, and processes.
Coordinate and enhance the Cancer Alert System integration into CNExT; perform abstracting as needed to maintain timely reporting; and maintain the Policy and Procedure Manual.
Partner with Cancer Center leadership to develop short- and long-term program objectives and strategies aligned with the University’s strategic plan.
Oversee projects and initiatives that support program growth, accreditation requirements, and organizational objectives.
Analyze workload and volume trends and forecasts to plan staffing models and identify personnel, technology, and infrastructure needs.
Prepare research requests and data-format definitions, and respond to requests concerning incidence, survival, and related data.
Serve as liaison among physician leadership, clinical operations leadership, registry staff, and governance entities; respond professionally and promptly to inquiries from faculty, staff, researchers, external partners, patients, and families.
Review abstractors’ work and provide feedback on ACoS, AJCC, and SEER guidelines and data quality.
Assist medical staff and other healthcare professionals with customized registry statistics for studies, publications, and reports; provide training and guidance on AJCC TNM Cancer Staging and Collaborative Staging.
Participate in meetings, committees, educational programs, and professional activities related to oncology services and registry operations.
Provide leadership oversight for compliance with ICR, SEER, NCDB, CoC, AJCC, and other applicable standards and reporting requirements; ensure accurate, complete, and timely submissions to state and national agencies.
Monitor accreditation standards and regulatory requirements and direct operational changes to maintain compliance; oversee Physician Review.
Conduct quality-control audits and analyze weekly and monthly cases and Iowa/SEER and ACoS edits; serve as Cancer Registry Data Quality Control Coordinator for the HCCC Cancer Committee and Breast Health Steering Committee.
Maintain the Quality Control Plan in accordance with applicable standards and manage follow-up statistics to meet ACoS requirements.
Plan, implement, and evaluate quality-improvement and enhancement studies with the Cancer Committee and stakeholders; direct quality assurance and improvement activities.
Perform quality control on submitted data, analyze results, follow up with staff, and participate in required and voluntary SEER and ACoS question-and-answer reviews and field tests.
Design and implement efficiencies in case finding and documentation through the EPIC-to-CNExT interface; analyze data for quality-improvement initiatives; and develop processes to improve data capture and reporting.
Perform human-resource functions, including position-description development, recruitment and selection, onboarding, training and development, performance appraisals and management, and ensuring staff compliance with UI policies and procedures.
Instruct and advise staff on CNExT and other database programs, system errors or violations, corrupt files, missing information, handling issues, and technical difficulties.
Provide leadership and direction on abstracting and coding clarifications; coordinate follow-up staff activities, monitor project status, establish priorities, and assign tasks.
Perform other duties as assigned.