Oncology Data Specialist

Artemis Arc•Remote,

28d

About The Position

Aptive Resources is seeking Oncology Data Specialists (ODS-C) to support cancer registry operations within the Department of Veterans Affairs (VA) Veterans Health Administration (VHA). The selected candidate will perform cancer casefinding, abstraction, follow-up, and data quality activities using VA-approved cancer registry software. The role ensures complete, accurate, and timely cancer data reporting in accordance with VA, national registry, and accreditation standards.

Requirements

ODS-C credential in good standing.
Minimum 2+ years of ODS-C, cancer registry experience.
Demonstrated experience with cancer case abstraction, staging, and registry data standards.
Ability to maintain ODS-C certification through required continuing education credits.
Ability to complete all VA mandatory training and educational requirements by required deadlines.

Responsibilities

Perform cancer casefinding, accessioning, and abstraction of oncology cases into VHA-approved cancer registry software.
Complete the full NAACCR data set, including VA-specific supplemental fields, to produce a comprehensive patient record.
Document and substantiate all coded data using detailed text fields for patient history and physical exam, imaging, scans, and scopes, laboratory and diagnostic procedures, pathology findings, treatment and surveillance, and TNM staging and prognostic factors.
Assign American Joint Committee on Cancer (AJCC) Tumor-Node-Metastasis (TNM) staging for all eligible cases in accordance with current AJCC and SEER guidelines.
Complete all applicable physician TNM staging fields during case ascertainment or case completion.
Ensure registry data supports reporting requirements for VA Central Cancer Registry (VACCR), State Central Cancer Registries, and American College of Surgeons Commission on Cancer (CoC).
Maintain compliance with all applicable registry standards and coding guidelines, including NAACCR, SEER, AJCC, Commission on Cancer, National Cancer Institute (NCI), and WHO International Classification of Diseases for Oncology (ICD-O).
Apply current and historical coding manuals as appropriate for the patient’s diagnosis year.
Maintain patient follow-up information including last vital status, disease status, and supporting documentation.
Update follow-up records as required, including when patients are identified as deceased or when subsequent primary cancers are reported.
Provide the Contract Manager with a list of completed cases.
Submit periodic reports to the Oncology Data Lead using VA-approved trackers documenting case review results.
Participate in VISN or facility cancer committee quality reviews when requested.
Correct all identified data issues within 30 days of notification from VA Central Office (VACO) or facility quality assurance reviews, at no additional cost to the Government.
Maintain strict confidentiality of patient records in accordance with the Privacy Act of 1974, VA computer access security agreements, and all applicable federal and VA information security policies.