Oncology Data Specialist PRN

Vanderbilt University Medical Center•Nashville, TN

4d•Onsite

About The Position

Responsible for assuring the integrity and quality of cancer clinical research data is maintained and that data is collected in accordance with national and state agencies, cancer program accreditation agency, and the VUMC Cancer Committee. This role involves the complete summary of patient history, diagnosis, treatment, and status for cancer patients for monitoring patient outcomes and evaluating treatment results. The specialist will maintain accurate and timely documentation under national reporting standards, manage data entry for case completeness, and demonstrate knowledge of data retrieval. Participation in department-wide quality assurance of cancer data and other assigned studies is expected. The role also includes representing the program and department at major tumor boards.

Requirements

High School Diploma or GED
Relevant Work Experience
5 years experience
Certified Tumor Registrar - National Cancer Registry Assoc.
Oncology Data Specialist - National Cancer Registry Assoc.

Nice To Haves

Must obtain CTR certification from National Cancer Registrar's Assoc. within 3 years of start of employment.
Assumes responsibility for continuous learning, engaging in a minimum of at least 15 hours of continuing education activities annually.
Attends in-services of professional associations (e.g., NCRA, ONS (Oncology Nursing Society), NCCN, TN CA Coalition (TCC)).
Demonstrates initiative in self-directed learning, as evidenced by attendance of professional development opportunities.
Actively seeks new learning opportunities.
Sees learning as part of work.

Responsibilities

Knowledge and understanding of policies, procedures, and regulations governing cancer reporting, staging of disease, and coding of cancer.
Possesses a basic awareness of National/State regulations, National Cancer Reporting Act, TN Cancer Reporting Act, Commission on Cancer (CoC) Cancer Program Standards, NAACCR, AJCC, SEER, FORDS, Collaborative Stage, ICD-0, CAP, WHO, CDC, and HIPAA regulations.
Possesses knowledge of CoC standards in the collection of cancer data to aid and assist the cancer committee and cancer program, identify and address deficiencies in areas of patient care as a critical component of cancer patient care.
Knowledge and understanding of rules and regulations for analyzing specific cancer data into the oncology database.
Prepares/processes and completes each abstract identified in accordance with federal/state regulations, accreditation, institutional, and departmental policies and procedures.
Analyzes data for cases not required by federal or state but meeting requirements for special case studies, identified for reportable by agreement cases.
Identifies patients involved in clinical trials at VUMC and documents pertinent clinical data into patient abstract.
Digests complex clinical information to determine if data entered into Metriq is accurate, complete, and valid data / CS, AJCC, FORDS, SEER.
Understands clinical pathways to determine what types of treatment should be expected based on site, extent, and type of cancer.
Utilizes all available resources/online tools for input of accurate information (e.g., CA Forum, Multiple Primary & Histology coding, Hematopoietic Coding Manual, COC, SEER), seeks guidance from manager as needed.
Identifies individual data errors/edits and provides case validation for 100% error-free data submission to the National Cancer Data Base (NCDB) and to the Tennessee Cancer Registry.
Participates in quality improvement initiatives, assists with department quality assurance and improvement plan as directed by manager.
Knowledge of basic spreadsheet application for data presentation.
Prepares spreadsheet reports (e.g., CSR, Special studies) as requested by manager.
Possesses knowledge of computer basics for healthcare with use of the internet, software applications of Word, Excel, and online tools, webinars, etc.
Basic awareness of epidemiology, disease frequency, prevalence, and incidence rates.
Actively identifies and participates in training, education, and development activities to improve own knowledge and performance to sustain and enhance professional development.
Pursues avenues to ensure awareness of the latest information available for Certified Tumor Registrars.
Maintains required certification to meet national accreditation standards.
Must obtain CTR certification from National Cancer Registrar's Assoc. within 3 years of start of employment.
Assumes responsibility for continuous learning, engaging in a minimum of at least 15 hours of continuing education activities annually.
Attends in-services of professional associations (e.g., NCRA, ONS (Oncology Nursing Society), NCCN, TN CA Coalition (TCC)).
Demonstrates initiative in self-directed learning, as evidenced by attendance of professional development opportunities.
Actively seeks new learning opportunities.
Sees learning as part of work.
Represents department and accredited cancer program at tumor boards.
Attends major multidisciplinary tumor board as assigned by manager and contributes information as needed in a collaborative environment for correct cancer staging.
Provides education regarding cancer staging guidelines for legislative and accreditation agencies as needed.
Serves as a resource for the cancer program for special projects and data requests.