Oncology Data Specialist

Omega Healthcare Management Services•Boca Raton, FL

22d

About The Position

The Oncology Data Specialist accurately reports detailed information from electronic medical records into registry software and ensures compliance with state, national, and client-specific data reporting requirements. The role may also include case finding, follow-up, cancer conferences or tumor boards, and other registry duties. The specialist abstracts cancer cases into the cancer registry database, resolves edits before submission, and applies CoC and state cancer registry data standards and coding instructions to identify reportable cases. Cases should be abstracted completely whenever possible, with missing treatment information requested from the managing physician. Abstracts are completed within six months of the first date of contact. The role also includes maintaining abstraction and non-reportable case logs, submitting cases to the State Central Registry when requested, managing suspense systems where required, and updating records for patients readmitted after abstraction. The position requires maintaining working knowledge of relevant cancer coding, staging, and registry references. The specialist participates in virtual meetings, training, coaching, audits, and other work-related interactions using company-approved collaboration technology. Duties must comply with company policies and procedures, including HIPAA and compliance requirements. This position can be full-time or part-time depending on the specific client assignment. Hours depend on the assignment and may include long hours and weekends; travel may be required based on client needs.

Requirements

At least three years of oncology data abstracting experience, with abstracting performed within the past year.
At least three years of current abstracting for a CoC facility.
Must have held the ODS credential for at least three years.
Oncology Data Specialist-Certified (ODS-C) credential required.
Knowledge of cancer and its management, medical terminology, anatomy and physiology, biostatistics and epidemiology, cancer data abstracting, database record management, cancer program management, and cancer registry procedures.
Ability to prioritize and multitask in a fast-paced, changing environment.
Ability to self-motivate, set goals, and meet deadlines.
Ability to maintain courteous and professional working relationships with employees at all levels.
Excellent analytical, critical-thinking, and problem-solving skills.
Attention to detail, time-management skills, and excellent written and spoken communication.
Ability to adhere to client and company quality and productivity standards and perform detailed data abstraction.
Skill in operating a personal computer and using a variety of software applications.
Knowledge of Joint Commission, abstracting compliance, and HIPAA-HITECH standards affecting medical records and their impact on reimbursement and accreditation.

Nice To Haves

Registered Health Information Administrator (RHIA) credential.
Registered Health Information Technologist (RHIT) credential.

Responsibilities

Perform daily abstraction of cancer cases into the cancer registry database.
Run and resolve edits before submitting cases to the State Central Registry and NCDB.
Use CoC and State Cancer Registry standards and coding instructions to determine reportable cases.
Abstract cases completely whenever possible and request unavailable treatment information from the managing physician.
Complete abstracts within six months from the first date of first contact.
Maintain a log of abstracted records and non-reportable cases.
Submit cases to the State Central Registry when requested.
Process case finding, follow-up, and other registry duties.
Maintain the suspense system when required.
Enter follow-up or update information for patients readmitted after an abstract is completed.
Maintain knowledge of ICD-O, AJCC Cancer Staging Manual, Hematopoietic and Lymphoid Database and Manual, SEER Coding and Staging Manual, Collaborative Staging, SEER Multiple Primaries and Histology’s, SEER Rx Database, and Facility Oncology Data Standards.
Participate in virtual meetings, training, coaching, audits, and other work-related interactions using company-approved collaboration technology.
Perform duties in compliance with company policies and procedures, including those related to HIPAA and compliance.