Onboarding Specialist

Target Hospitality•The Woodlands, TX

About The Position

The Human Resources Onboarding Specialist is responsible for managing and executing the new hire onboarding process to ensure a smooth, welcoming, and compliant employee experience. This role partners closely with HR, hiring managers, and cross-functional teams to support new employees from offer acceptance through successful integration into the organization.

Requirements

Bachelor’s degree in Human Resources, Business Administration, or a related field (or equivalent experience)
2+ years of experience in HR, onboarding, or employee administration
Knowledge of HR compliance requirements (I-9, background checks, employment eligibility)
Strong organizational and time-management skills
Excellent written and verbal communication skills
Strong understanding of USCIS Form I‑9 compliance requirements
Proficiency with HRIS systems and Microsoft Office (Outlook, Excel, Word)
Attention to detail
Customer service mindset
Ability to manage multiple priorities in a fast-paced environment
Discretion and confidentiality
Collaborative and proactive approach

Nice To Haves

Experience onboarding hourly and salaried employees across multiple locations
Familiarity with benefits administration and payroll processes
HR certifications such as SHRM-CP, PHR, or similar

Responsibilities

Coordinate and manage end-to-end onboarding processes for new hires, including pre-employment paperwork, system access, and orientation scheduling
Conduct new hire orientations (virtual and/or in-person) to introduce company culture, policies, benefits, and expectations
Serve as the primary point of contact for new hires during the onboarding period, answering questions and providing guidance
Ensure completion and accuracy of employment documentation, including I-9s, background checks, drug screens, and tax forms
Maintain accurate employee records in the Human Resources Information System (HRIS)
Ensure onboarding processes comply with federal, state, and company policies
Perform regular audits of employee records to ensure onboarding accuracy
Administration of sick leave, vacation, and other employee leave accruals
Partner with recruiters, hiring managers, IT, Payroll, and Benefits teams to ensure timely setup and support for new employees
Communicate onboarding timelines and requirements clearly to new hires and internal stakeholders
Support hiring managers with onboarding best practices and tools
Continuously evaluate onboarding processes to improve efficiency, compliance, and employee experience
Track onboarding metrics and generate reports as needed (e.g., new hire start dates, completion rates, feedback)
Assist with HR projects and initiatives as assigned