Onboarding Specialist

Healthcare Outcomes Performance Company•Phoenix, AZ

5d•Onsite

About The Position

The Onboarding Specialist is responsible for coordinating the hiring and new hire process, ensuring a smooth transition for new employees. This role involves managing paperwork, scheduling orientations, conducting training sessions, and maintaining employee information in the HR system. The specialist will also handle employment verification requests and contribute to maintaining job descriptions.

Requirements

High school diploma or equivalent knowledge preferred.
Minimum 3 years of experience in a similar position with like responsibilities and job skills.
Experience with recruitment and hiring practices.
Experience managing databases, Excel, Word, and various computer software programs.
Experience with file management.
Public speaking and presenting skills.
Ability to anticipate and resolve problem situations.
Ability to prepare reports, correspondence, and spreadsheets.
Ability to interpret and explain human resources policies and practices at a basic level.
Ability to establish and maintain effective working relationships with management, employees, and the public.
Ability to meet demanding deadlines and handle multiple projects and priorities.
Must be comfortable presenting to large groups.
Ability to establish professional relationships with all employees.

Nice To Haves

Healthcare experience preferred.

Responsibilities

Coordinates the hiring process with hiring managers, including processing job requisitions and posting open positions.
Manages the new hire process: sending offer letters, creating orientation packets, following up on background checks, drug screens, I-9 verification, and completion of new hire paperwork.
Schedules onboarding and corporate New Employee Orientation for new hires.
Conducts weekly in-person new hire orientations and virtual training sessions.
Creates and maintains employment badges.
Administers the new hire paperwork process and coordinates the pre-employment process.
Ensures the integrity of employee information in the HR system.
Oversees the transition of transferring employees and changes in employment status.
Participates in a rotation for presenting orientation and compliance training.
Maintains the job description database.
Responds to requests for verification of employment and other general HR inquiries.
Maintains confidentiality of sensitive information.