Onboarding & Recruiting Scheduling Coordinator

TAS•Houston, TX

8d•Onsite

About The Position

The Onboarding & Recruiting Scheduling Coordinator supports the hiring and onboarding process by coordinating interviews, managing candidate scheduling logistics, coordinating and managing the full onboarding process for direct hires, interns, and contractor conversions to ensure a positive experience for candidates, new hires, recruiters, and hiring managers.

Requirements

Ability to work independently and as a team
Strong problem-solving skills in a fast-paced environment
Ability to manage data entry tasks while ensuring accuracy and completeness
Confidential information handling
A customer service mindset
Ability to build collaborative relationships with candidates, hiring managers, and cross-functional teams.
Excellent general administrative skills.
Time management skills and independent judgment to prioritize and organize diversified workload.
Strong verbal and written communications skills.
Excellent computer skills and knowledge of a variety of software applications.
Some analytical ability is required to gather and summarize data for reports.
High school diploma or equivalent
3 + years of administrative, customer service, recruiting coordination, or scheduling experience
Strong organizational and time management skills
Excellent written and verbal communication skills
Experience with calendar management tools
Professional demeanor and strong interpersonal skills
Ability to manage multiple priorities with attention to detail

Nice To Haves

Associate degree in business a plus
Experience with applicant tracking systems
Experience supporting recruiting
Bilingual (English/Spanish) is a plus

Responsibilities

Coordinate and schedule interviews between candidates, recruiters, hiring managers, and interview panels
Schedule phone screens, virtual interviews, onsite interviews, panel interviews, and debrief meetings
Communicate with candidates regarding interview scheduling, confirmations, reminders, and follow-up information
Maintain accurate candidate and interview records in the applicant tracking system (ATS)
Partner with recruiters and hiring teams to ensure timely scheduling and positive candidate experiences
Monitor scheduling timelines and proactively resolve conflicts or delays
Handle last-minute scheduling conflicts and changes professionally and efficiently
Support recruiting administrative tasks related to hiring activities
Initiates and monitors pre-employment screening processes including employment verifications, physicals, background checks, and drug screenings
Manages the full-cycle contractor conversion process, including opening requisitions, coordinating candidate application completion, advancing candidates through Workday, initiating and monitoring onboarding activities, and scheduling new hire orientation
Assists in reviewing I-9 documents, completing E-Verify for new hires, uploads necessary documents to ExponentHR, such as offer letters, applications, etc.
Monitors and coordinates annual screening requirements for Field Service Team
Conducts new hire orientation on an as-needed basis
Maintains the integrity and confidentiality of human resource files and records
Travels to other TAS facilities within the Houston area to assist with contractor conversions, company events, communications, etc.
Any other duties assigned by TAS