Onboarding Coordinator

University of Wisconsin Madison•Madison, WI

9h•Onsite

About The Position

The Department of Radiology at the University of Wisconsin-Madison School of Medicine and Public Health (SMPH) is seeking an Onboarding Coordinator (Administrative Assistant III) to oversee and manage all departmental onboarding activities. This role serves as the primary coordinator for onboarding staff, trainees, and other employee groups, including the annual onboarding of residents and fellows. Working closely with the Associate Department Administrator, section supervisors, and administrative staff, the Onboarding Coordinator ensures a seamless onboarding experience by creating new employee itineraries/orientations schedules, coordinating training, tracking requirements, submitting computer system access requests (CSAR), and facilitating communication across multiple areas. In addition to onboarding responsibilities, this position provides administrative support for departmental business operations and contributes to the efficient functioning of the Department of Radiology.

Requirements

Minimum of two (2) years of professional administrative experience or equivalent relevant experience
Experience with planning, organizing, and scheduling meetings.
Experience with Microsoft Office suite.

Nice To Haves

Experience coordinating and/or managing onboarding and offboarding tasks.
Professional experience in an academic, healthcare, or clinical setting

Responsibilities

Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations
Develops, implements, and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures
Serves as a primary point of contact for individuals and groups, provides organizational information via phone, in person, and through other communication mediums
Prepares and audits complex records, edits documents, and reviews work done by others
Develops, sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures