Onboarding Coordinator

Sun, Inc.•Southfield, MI

3d•Onsite

About The Position

The Onboarding Coordinator provides essential administrative support to the recruiting team by managing the end-to-end pre-employment and onboarding process for new hires and serves as a primary point of contact for candidates and team members, delivering responsive support via email, phone, and in-person interactions. The Onboarding Coordinator is responsible for administering background checks and drug screenings, coordinating onboarding activities through electronic systems, and ensuring timely completion of all pre-hire documentation and compliance requirements, including E-Verify processing.

Requirements

Bachelor's Degree in Human Resources or business-related field (Required)
1 year in administrative support experience (Required)
Strong computer skills with working knowledge of Microsoft Word, Outlook, and Excel
Ability to work independently and collaboratively as part of a team
Ability to multitask and manage multiple tasks simultaneously
Strong organizational skills with the ability to prioritize tasks effectively
Ability to handle sensitive information and maintain confidentiality
Basic knowledge of HR functional areas
Excellent verbal and written communication skills
Highly driven and goal-oriented with a proven ability to meet established goals
Must have a valid driver's license

Nice To Haves

High School Diploma or GED (Preferred)
1 year in human resources experience (Preferred)
1 year in experience administering background checks or pre-employment screening processes (Preferred)
1 year in experience working with E-Verify or I-9 compliance procedures (Preferred)

Responsibilities

Coordinate new hire onboarding efforts through electronic onboarding system and maintain regular contact with new hires to ensure completion of assigned pre-hire activities prior to scheduled start dates.
Attach notes, assessment results, and other relevant documentation to candidate profiles in the applicant tracking system.
Administer pre-employment screening process including initiating and reviewing background check and drug screening; analyze results to ensure minimum hiring requirements are met.
Maintain the E-Verify process for all new hires.
Provide email, phone, and in-person support to address team member and candidate inquiries.
Ensure accurate and timely completion of information and documentation necessary to complete the pre-hiring process.
Design and distribute marketing flyers to locations for advertising of vacancies
Support the maintenance and organization of team member files.
Complete special projects related to recruiting as assigned.
Provide general administrative support to the recruiting team.
Maintain and update onboarding resources by creating and refreshing reference guides, process documentation, and manager-facing materials to support a consistent and successful new-hire experience
Administer background checks for current team members at the request of Team Relations, including follow-up on reported violations and documentation of outcomes
Track and report onboarding completion metrics, identify delays or compliance gaps, and escalate unresolved items to appropriate stakeholders.
Other duties as assigned.

Benefits

Comprehensive Medical and Prescription coverage with 4 plan options
Comprehensive Dental and Vision Plans
On-Site Fitness Center
Voluntary Health and Dependent Care Reimbursement Accounts
Life, Accidental Death & Dismemberment Insurance and Dependent Life
Short and Long-Term Disability Coverage
401(k) Plan with Sun matching contribution
Employee Assistance Program
Identity Theft Insurance
Legal Assistance Plan
Pet Insurance
Tuition Reimbursement program
Vacation RV Site Discounts
Team Member Perks & Discounts program
Up to six weeks of paid parental leave
Paid Time Off including ten holidays, vacation, personal, sick time, bereavement and pay for jury duty