Onboarding Coordinator

RR Donnelley•Wheeling, WV

16h•$22 - $33

About The Position

Provides administrative, operational, and organizational support for onboarding and long-term integration. This role collaborates with firm administration, office and practice leadership, and all other internal stakeholders to support seamless transitions and contribute to the long-term success and retention of hires.

Requirements

Minimum 4 Year / Bachelor's Degree
2 Years minimum experience
Proficient with webinar technology, Microsoft office suite, Internet research and other computer applications/skills
Proficiency in Microsoft Office (Word, Excel, PowerPoint)
Strong written and verbal communication skills, able to communicate effectively and in a professional manner with all levels of the Firm and outside vendors
Ability to work in a diverse team environment and effectively support the demanding needs of the Firm
Must be a self-starter with a high level of initiative
Strong customer service skills, able to anticipate needs
Strong attention to detail, organizational skills and the ability to handle multiple projects
Maintains confidentiality and exercises discretion
Exercises solid strategic thinking and problem-solving skills
Must be flexible in order to respond quickly and positively to shifting demands and opportunities; able to work under tight deadlines and handle numerous, detailed tasks
Exhibit high energy, enthusiasm, positive attitude and poise; articulate and confident
Must be service-oriented, collegial, and able to work effectively with lawyers, staff, and vendors at all professional levels to implement successful events
Successful completion of both a pre-employment background and drug screen.

Nice To Haves

Prior experience in hospitality, event management, and/or project management preferred
Experience in InterAction or other CRM programs highly desirable

Responsibilities

Supports in executing a tailored integration process for each new hire, including maintaining integration materials and coordinating milestone check-ins with new hires and firm leaders.
Assists in drafting and preparing individualized integration plans by reviewing recruiting materials, understanding the strategic rationale for each hire, identifying internal connections, and helping keep stakeholders aligned and on schedule.
Prepares materials and coordinates pre-arrival activities, including internal team meetings, pre-arrival calls with key stakeholders and partners, note-taking, follow-up summaries, and action items.
Coordinates introductions, office visits, and other onboarding activities; maintains onboarding checklists, workflow documents, and other recruiting and integration materials.
Supports the development and implementation of individualized integration plans.
Collaborates with internal teams to coordinate integration activities, manage timelines, prepare action items, and support structured check-ins.
Anticipates next steps, follows up proactively, and helps ensure that integration initiatives and programs are executed effectively and on schedule.
Maintains integration databases, dashboards, and tracking systems used to monitor onboarding progress, integration milestones, and overall outcomes.
Collaborates with necessary departments to gather and organize relevant data.
Prepares draft reports and supporting materials for leadership related to integration milestones, retention, engagement, and business development outcomes.