Onboarding Coordinator

PT Solutions•,

About The Position

The Onboarding Coordinator is responsible for ensuring new hires are onboarded effectively and efficiently for the areas that will be assigned to them. They are the first point of contact for new hires and hiring managers, in regards to onboarding inquiries. The onboarding coordinator reports directly to the onboarding manager.

Requirements

Excellent verbal and written communication skills
Demonstrated professionalism, discretion, and good judgment
Ability to interface comfortably with associates at all levels of the organization
Strong interpersonal, oral (includes telephone skills) and written & verbal communication skills.
The ability to work independently and in a group setting, high integrity, reasoned and thoughtful judgment, a sense of urgency and analytical and intuitive skills.
Strong follow-through and results tracking to achieve measurable targets.
Good organizational skills and an ability to prioritize to meet deadlines.
Strong customer service skills, customer service driven, positive attitude.
Ability to use all necessary office equipment, faxes, copiers, etc.
Required to be proficient in Windows based technologies (ex. Word, Excel).
Excellent time management skills.
Creativity and strong organization skills.
High School Diploma or GED required
Efficient in Microsoft applications

Nice To Haves

4-year college degree preferred

Responsibilities

Ensure communication and hospital clearance is completed and relayed to the new hire and the hiring team
Send HR and or recruiting related correspondences, eg. Applications, online documents, offer letters, to include accuracy and data compliance, etc.
Document, track and maintain applicant records and disposition of engagements in Jobvite.
Provide high-level customer service to internal partners; recruiter, hr business partner, hiring manager and new hires/applicants. Must maintain professionalism at all times.
Develop, and suggest enhanced onboarding tasks
Assisting in the coordination of new hire orientation
Ensure rules and policies are being followed, or escalate to leadership for approval
Responsible for creating an exceptional on-boarding experience for all new hires
Facilitates onboarding process including communication to new hires and their hiring managers and completion of all onboarding requirements
Provide regular and real-time updates on onboarding status to the new hire, hiring manager, and other parties. As well as coordinating start details
Maintain employee files through on-boarding process
Enter and manage background and drug testing process for new hires. Partner with Internal HR for any adjudication required
Auditing of all new hire paperwork and documentation in Jobivte
Ensure a smooth hand off of new hire relationship to HR and hiring managers.