On-Site Project Administrator - Midstream

OCL Group Inc.•Prince George, BC

2d•Onsite

About The Position

We are currently recruiting for a highly organized and detail-oriented, adaptable and flexible On-Site Project Administrator to support our Midstream operations. In this role, you’ll play a key part in coordinating administrative tasks, maintaining project documentation, and supporting the project team with daily operational needs. Preference will be given to candidates who reside in the Prince George, BC area. Shift is 15/6, 12 hours per day, and will go to 6/1 during the outage.

Requirements

5+ years of experience in an administrative or project coordination role, preferably in heavy industrial, oil & gas, or construction environments
Business Administration Diploma or equivalent post-secondary education (a degree is an asset)
Strong understanding of project documentation, daily reporting, and cost tracking practices
Project accounting experience, including cost tracking, reconciliations, and reporting
Proven experience using Client billing portals and DTC/InEight Billings systems for time entry, reporting, and database management
Previous experience supporting field-based teams and managing time entry, payroll support, and onboarding logistics
Familiarity with LEMs, job cost codes, and labour/equipment tracking is preferred
Advanced proficiency in Microsoft Excel (pivot tables, formulas, data validation) and demonstrated experience using Google Sheets for collaborative reporting and tracking
Experience working with Google Workspace, document control software, and shared drives
Excellent organizational skills, time management, and attention to detail
Strong interpersonal and communication skills, both written and verbal
Able to prioritize tasks in a fast-paced environment with shifting deadlines
Demonstrated ability to work independently in a remote setting after training
Strong problem-solving skills and the ability to take initiative without constant supervision
Knowledge of construction processes, terminology, and project lifecycle is a plus
Previous experience with site access systems, travel logistics, and mobilization coordination is an asset
Previous Enbridge experience is an asset
Must be legally eligible to work in Canada
Must be able to work 15 consecutive days, up to 12 hours per day for the site rotation
For this site, you will be required to complete a pre-access drug and alcohol test

Nice To Haves

Business Administration Diploma or equivalent post-secondary education (a degree is an asset)
Familiarity with LEMs, job cost codes, and labour/equipment tracking is preferred
Knowledge of construction processes, terminology, and project lifecycle is a plus
Previous experience with site access systems, travel logistics, and mobilization coordination is an asset
Previous Enbridge experience is an asset

Responsibilities

Collection, preparation and entry of timesheets
Support the day-to-day activities of the project personnel
Entry of all relevant project documentation into the client’s portal
Responsible for the reconciliation of Daily Reports against Timesheets and support documentation.
Ensure Timesheets and expenses documentation is approved by Project Manager
Assist in Weekly and Monthly report preparation
Facilitate onboarding and mobilization of new hires including booking safety training and D&A tests
Maintain project filing including electronic files, project correspondence log; prepare and distribute select project transmittals via PM
Ensure that project coding is effectively used.
Use of client billing portals if necessary including uploads, reconciliation of data, accurate time entry, job coding, cost tracking, and labour/equipment reporting
Generate reports from OCL’s system or clients systems to support project controls, payroll, and project accounting functions
Update DTC Database as required.
Prepare operational reports as required. (i.e. manpower, reports, job cost, labour cost, etc.)
Prepare daily LEM and submit to the client for approval.
Daily labour and equipment tracking, review of job cost codes.
Responsible for all logistics required for site access badges, vehicle passes, ETMP Requests and coordinate flights and camp as required
Work in an environment with strict deadlines requiring a high level of focus
Support OCLs Statement of Values and foster continuous process improvement in all areas of responsibility.
Consistently conduct business in accordance with OCLs values, policies, guidelines and established best practices.
Completion, documentation and timely distribution of all project related correspondence, records and reports.
Develop and maintain strong working relationships with all parties involved with the project.
Promote OCLs Doing the Job Right to our clients and the workforce.