OK State Guard Administrator

State of Oklahoma • Oklahoma City, OK

11d • Onsite

About The Position

Positions in this job family are assigned responsibilities involving professional level work in managing, coordinating or directing a major phase of a comprehensive or specialized operating program, providing staff services in various management areas, direction of a major operating division, program, unit, or functional area, or similar responsibilities. This may include program responsibilities, coordination, promotion, and improvement of programs, providing services in the areas of formulating agency policies or operating procedures, preparing agency budgets, fiscal management, human resources administration, physical plant operations, or other management functions, supervising specialized agency services, performing highly technical managerial duties, or other comparable managerial responsibilities. Positions in this job family differ from the Programs Manager job family as they do not supervise staff.

Requirements

• Knowledge of the methods of organization and management.
• Knowledge of public administration.
• Knowledge of agency policies and procedures.
• Knowledge of grant or contract program requirements.
• Knowledge of the legislative process.
• Knowledge of basic research and statistical techniques.
• Knowledge of federal and state laws and regulations relating to administration of assigned programs.
• Knowledge of supervisory principles and practices.
• Ability to establish and maintain effective working relationships with others.
• Ability to communicate effectively, both orally and in writing.
• Ability to establish and develop training programs.
• Ability to exercise good judgment in analyzing situations and making decisions.
• Ability to organize and present facts and opinions.
• A bachelor's degree and three (3) years of professional experience, or an equivalent combination of education and experience, substituting one year of professional level experience for each year of the required education.
• Able to work at a computer for long periods of time.
• Able lift/carry a minimum of 40 pounds.
• Contingent on a favorable NCIC/OSBI background check.
• Contingent on passing pre-employment drug & alcohol screening.
• T1 Security Clearance (eligibility for national security positions shall be granted only to persons who are U.S. citizens).
• FLSA Non-Exempt status.
• Must maintain a valid Oklahoma driver’s license.
• Serves a 12-month probationary period.
• Participation in direct deposit is mandatory.

Responsibilities

• Plans, organizes, and directs the activities of assigned program areas, ensuring that legal and regulatory requirements are met.
• Develops goals and objectives that align organization and human resources objectives and establishes policies and procedures.
• Develops and institutes criteria for applicant hiring and background screening processes.
• Reviews and provides advice on organization missions, functions, and manning of serviced units, including reorganization, activation, deactivation and transformation.
• Identifies, analyzes and provides recommendations to supervisor on significant issues and problems related to work accomplishment.
• Ensures that leadership follows statutory (Title 44, Oklahoma State Statutes) and regulatory guidance to maximize program effectiveness.
• Functions as the Oklahoma State Guard principal liaison with the Oklahoma National Guard (OKNG) and participating public and private educational institutions and agencies.
• Formulates human resource and administrative procedures and policies based on the interpretation of regulations and directives from US law, Department of Defense (DoD), Department of Army (DA), and the National Guard Bureau (NGB).
• Develops, implements and oversees Oklahoma State Guard training program.
• Creates and manages program marketing campaign to solicit qualified applicants.
• Estimates and obtains the necessary program funds and determines their allocation.
• Identifies logistical and operational (training) needs. Develops and submits budget requirements. Retains responsibility for execution of logistics and operational budget.
• Develops and sustains professional partnerships with Oklahoma civil authorities.
• Conducts briefings and advises subordinate units; works closely with management in resolving controversial issues; researches, prepares and defends actions taken relative to changes in Oklahoma State Guard programs.
• Provides technical and administrative guidance over Military Human Resource assistants, Military Human Resources Specialists, and specialists within the other specialized functions of the MILPO.
• Plans and schedules work of subordinates based on organization priorities.
• Provides advice, guidance, and direction to employees on a wide range of human resource, administrative, logistical, and operational issues.
• Conducts briefings, to OKNG leaders, State leaders, and civil response authorities to clarify Oklahoma State Guard capabilities and role and ensure nesting of capabilities with customer need.
• Responds to official inquiries (i.e. Inspector General, congressional inquiries, etc.).

Benefits

• This is a full-time state position that provides a percentage of matching contributions to employees’ retirement plans, 11 holidays, and a minimum of 15 days of annual and sick leave per year.
• The state also offers a comprehensive benefits package, including a benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior