Offshore Warehouse Coordinator

Vestas•New York, NY

4d•$24 - $28•Onsite

About The Position

Reporting to the SOV Shift Manager, the Offshore Warehouse Coordinator is the accountable owner of all materials, tooling, consumables, lifting gear, and inventory control processes aboard the Service Operations Vessel. This role ensures materials are correctly forecasted, received, controlled, maintained, and available to support safe and uninterrupted offshore operations, including scheduled maintenance, troubleshooting, and campaign work. Acting as the primary logistics interface between offshore operations and the onshore supply chain, the Offshore Warehouse Coordinator works closely with the Onshore Warehouse Coordinator, Offshore Shift Supervisor, Lead Technician, and offshore technicians to ensure execution readiness, inventory accuracy, and timely support for emergent turbine needs.

Requirements

Strong SAP competency or the ability to learn SAP quickly
Experience in logistics, warehouse operations, or inventory control, ideally in an offshore environment
Strong understanding of Safety Stock principles, demand forecasting, and supply chain dependencies
High degree of computer literacy, including Excel, SharePoint, Outlook, and MS Teams
Strong communication and coordination capabilities
Ability to complete rigging inspector and fire extinguisher inspector qualifications
Offshore or marine logistics experience
Experience using SAP transactions such as MIGO, VL10G, VL06P, MB52, MI04, and MI05 or similar tools
Previous wind turbine or broader energy-sector experience
Familiarity with V236 platform material requirements
Ability to work and live on an SOV for extended rotations.
Ability to obtain OEUK Medical Clearance and successfully pass a Chester Step Test.

Nice To Haves

Ability to work independently and make time-critical decisions supporting turbine availability.
Ability to maintain high organizational standards in a limited-space offshore warehouse.
Ability to perform repetitive stock handling safely in varying weather and vessel motion conditions.
Ability to understand administrative tasks, tooling needs, technical demands, and safe work sequences.

Responsibilities

Act as the offshore material readiness owner, ensuring no work proceeds without compliant, available, and validated materials, tools, and equipment.
Ensure all materials required for scheduled maintenance are forecasted and ordered more than six months in advance in alignment with approved operational plans.
Evaluate consumption trends and global V236 fleet behaviors to anticipate future material demand and prevent offshore shortages.
Conduct rotation-start material readiness reviews to confirm inventory sufficiency, identify surplus for offloading, and flag items nearing expiry.
Track and manage expiry dates for all chemicals, and consumables, ensuring only valid materials are available for planned work.
Propose Safety Stock and demand forecast adjustments based on consumption trends, operational plans, and risk assessments for approval by the SOV Shift Manager.
Raise, track, and actively manage all P70/P80 urgent material requests through suppliers, warehouses, logistics channels, and vessel arrival points.
Provide clear, proactive daily communication to the SOV Shift Manager, Offshore Shift Supervisor, and Lead Tech regarding material ETAs, risks, shortages, and mitigation options.
Maintain detailed knowledge of alternative vendors, backup stock locations, and approved substitute components or sizes.
Serve as the primary offshore interface to the Onshore (ONS) Warehouse Coordinator, coordinating inbound and outbound shipments, port-call readiness, and pending transactions.
Verify and receive materials transferred to the SOV, ensuring correct documentation, condition, compliance, and readiness for offshore execution.
Perform and validate all Goods Receipt and Delivery Note processes in SAP, verifying quantity, condition, expiry, and batch or serial data.
Ensure next-day work bags are fully picked, packed, and staged by end of day, and that returned materials are properly processed and stored.
Maintain accurate labeling, storage, and segregation of all onboard materials and manage SAP-compliant returns for unused parts.
Maintain oversight of all tools, rigging, slings, shackles, lift bags, and mechanical lifting aids, ensuring availability, certification, and serviceability.
Conduct and document pre-use inspections and periodic certification checks for rigging gear, lift bags, and tools.
Ensure 100% traceability of all materials and tools onboard by maintaining strict alignment between physical inventory and system records.
Perform routine cycle counts each rotation and full inventory counts per corporate requirements, investigating discrepancies and supporting audits.
Identify materials suitable for surplus, DEF, or REN processes and coordinate compliant packaging, documentation, and return logistics.
Execute required SAP transactions including inventory adjustments, internal transfers, and count postings to maintain system accuracy.
Review open purchase orders, delivery notes, requirements lists, and available stock daily to anticipate risks and constraints.
Create, document, and track NCRs for damaged, missing, or non-conforming materials and support close-out actions.
Provide structured inventory and readiness updates to the SOV Shift Manager covering upcoming expiries, rotation preparedness, risks, and discrepancies.
Maintain safe, compliant warehouse and storage environments onboard the SOV, including hazardous-material handling and segregation controls.
Ensure compliance with all lifting, rigging, tool-handling, and storage procedures while maintaining daily 5S standards.
Serve as a qualified Rigging Inspector and Fire Extinguisher Inspector, performing annual, periodic, and pre-transfer inspections as required.