Office Support Specialist, #1333: Ingenium Barack Obama Charter School, Compton, CA

Ingenium•Compton, CA

3d•Onsite

About The Position

The Office Support Specialist is responsible for assisting in overall operations of the school. The Office Support Specialist reports to the Principal or Assistant Principal, but works closely with all levels of school and home office staff as well as with students, parents, and vendors. The Office Support Specialist is responsible for monitoring attendance and assisting the Office Support Specialist.

Requirements

Enrolled in college or possess BA/BS degree strongly preferred
Experience working with children of varied ages in a learning environment highly desired
Must have the ability to demonstrate and/or show competency in the following areas:
Bilingual in Spanish preferred
Intermediate proficiency in Microsoft Word, Excel, and Outlook
Ability to work with constant interruptions and remain focused; understand and carry out oral and written instructions; learn new procedures and upgrade skills in order to meet changing job conditions
Math skills to add, subtract, multiply, divide whole numbers, calculate averages and percentages
Basic record-keeping and filing techniques
Correct English usage, grammar, spelling, punctuation and vocabulary
Oral and written communication skills
Interpersonal skills using tact, patience and courtesy

Nice To Haves

Bilingual in Spanish

Responsibilities

Greet and assist parents, students, and visitors to the school in a friendly and professional manner, providing excellent customer service; greet, assign, equip and orient substitute teachers
Answer phones using a professional and courteous manner; route calls appropriately; take messages and distribute in a timely manner
Reply to general information requests with the accurate information; assist with typing, composing, faxing and copying of correspondence and letters
Process documents and materials such as student transfers, student cumulative reports and schedules; assist in the maintenance of student records, ensuring their accurate completion; distribute flyers; enter enrollment data, update student info and process student data for exits; request information from previous schools for student records and transcript requests
Maintain accurate attendance records and provide accurate information in mandated district and state reporting
If bilingual, assist with translations (English to Spanish) for IEP Meetings, school newsletters, flyers, parent meetings, and in all other needed areas
Meet with the Attendance Auditor on Pre Audits and Audit dates
Make phone calls to parents of students that are absent
Input tardies, unofficial tardies and distribute tardy notes
Make phone calls to teachers who have not submitted attendance
Report to Administration for SARB related purposes
Help support students when the nurse is out
Call classes for students who are picked up early
Submit student and employee incident, illness, or injury reports to Administration and follows up as needed
Create new attendance procedures to help organize attendance paperwork/procedures/technology and minimize discrepancies
Call parents when students have an accident, injury, or illness
Print attendance reports for students per parent request
Attend weekly meetings with Administration to create/complete weekly tasks for school activities
Responsible for making phone calls to parents and preparation of parent meetings
Translate documentation for teachers, parents and counselors
Demonstrate knowledge of, and support Ingenium Schools mission, vision, value statements, standards, policies and procedures, operating instructions, confidentiality standards, and the Code of Conduct
Provide the Home office with school pictures and activities as needed
Responsible for the maintenance, storage, and security of all student files; responsible for inputting and maintaining student data into Student Information System (SIS) and cumulative (CUM) files including meal applications, identifying and updating student sub-group information (e.g. EL, SpEd) and daily attendance; create statistical and classification reports at the end of the month including monthly attendance report due to the home office
Other general office duties/projects as assigned and needed