Office Support Specialist II 2026-02008

State of Wyoming•Lusk, WY

4d•Onsite

About The Position

Are you ready to take on a new opportunity that offers a strong platform for both personal and professional growth? Elevate your career and enjoy a healthy work-life balance at the Wyoming Women’s Center! We are currently seeking a highly motivated, organized, and professional individual to join our team as an Office Support Specialist. As part of the Wyoming Department of Corrections, you will play a vital role in supporting public safety through the safe, secure, and humane management of offenders, while helping provide opportunities for successful reintegration into society. This position serves as the administrative assistant to the facility’s executive team and reports directly to the Associate Warden. The ideal candidate will be self-directed, proactive, and detail-oriented, with the ability to manage multiple priorities effectively. Responsibilities include preparing reports, utilizing a variety of software programs, and handling confidential and sensitive information on a daily basis.

Requirements

Associate's Degree (typically in Business)
0-2 years of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Support Specialist I OR 2-4 years of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Support Specialist I
Knowledge of applicable computer applications.
Knowledge of records processing and maintenance procedures and systems.
Knowledge in the preparation of complicated documents.
Knowledge and understanding of the agency and each respective division/program.
Knowledge of investigating alleged non-compliance.
Knowledge of project management.

Nice To Haves

Background in Corrections

Responsibilities

Performs executive-level administrative and support duties.
Handles and protects confidential information that requires executive approval for the release of information.
Manages the day-to-day operations of assigned programs, projects, or functions between a variety of sources and the office maintenance and inventory; may provide oversight of a regional office.
Acts as a resource to provide information or interpretation of agency-specific rules/regulations to staff, the public, or other government entities, and/or to determine the most effective way of meeting the needs of management, staff, clients, or customers.
Possible roles in this position are assistant to the facility executive team.
Plans, coordinates, and facilitates meetings.
Reviews files, records, etc., and provides documentation to the executive team.
Resolves some light computer/network problems.
Organizes, records, and archives significant security, programming, and operational data.
Requests and receives bid quotes, research, and resolves issues with vendors.
Maintains database information for things such as licensing boards, grants, contracts, MOUs, and required reports.
Creates and edits reports & documents for management.
Manages schedules and timelines for managers.
Management and oversight of all office equipment and supplies.
Responsible for processing, maintenance, and quality control of records and documents.
Performs program and/or fiscal duties, specifically involved in preparing purchase orders.
Compiles vital information.
Coordinates program functions between a variety of sources.
Assists the security intelligence team by gathering and compiling information from various avenues, including monitoring reports, inmate phone calls, and emails, and providing findings to the executive team.
Tracks and provides an applicable response to inmate grievances.
Documents MDT and meeting minutes.
Overseeing inmate jobs and supervision of inmate janitors.
Performs other duties as required.