Office Support Assistant - University of Illinois Extension

University of Illinois Urbana-Champaign•Hillsboro, IL

1d•Onsite

About The Position

This position supports the needs of the Extension office under the direct supervision of the County Director. The University of Illinois Extension aims to improve the quality of life in Illinois and beyond by discovering, developing, and disseminating knowledge. Extension provides educational programs that make life better, healthier, safer, and more profitable for individuals and their communities, connecting citizens to their land-grant university.

Requirements

High school diploma or equivalent.
Six (6) months of work experience performing office/clerical activities, including use of computer systems, OR six (6) months of college coursework in any curriculum (15 semester hours equals six months).

Nice To Haves

Clerical and office environment experience.

Responsibilities

Serve as primary staff to open and close the unit offices.
Serve as first point of contact for the office by answering telephone calls and assisting walk-in clients.
Assist in gathering, opening, and distributing mail to staff.
Assist County Director, Unit Educators, and program support staff with clerical needs for programming as requested, such as preparing materials, making copies and assisting with room reservations.
Maintain all county mailing and email lists.
Assist volunteer groups with clerical needs as directed by staff.
Report and transfer all fiscal expenditure/receipt documents as directed to Unit Office Support Specialist.
Replenish funds in postage meter and manage postal systems.
Solicit and handle donations including updating the database, preparing deposits, and generating receipts.
Work with office staff on office supplies, educational supplies, and equipment ordering for the county offices.
Perform additional fiscal duties as requested by the County Director and Unit Office Support Specialist.
Perform other duties as assigned.
Comply with all University of Illinois Extension Workforce Equity/Equal Opportunity policies and guidelines in all aspects of Extension and Outreach work and assist, as requested, with data collection for Equal Employment and reporting.