Office Support Assistant

Texas Pacific Land Corporation•Dallas, TX

6d•Onsite

About The Position

The Office Support Assistant will be responsible for managing multiple conference rooms, maintaining the cleanliness and organization of break rooms and pantry areas, and providing front desk back-up as needed. This role involves restocking supplies, assisting with inventory tracking, verifying deliveries, and maintaining office equipment. The position also requires ensuring shared spaces are clean, organized, and presentation-ready, and assisting with catering orders. General expectations include proactive completion of tasks, awareness of the office calendar, prioritization of time-sensitive needs, proactive communication, and a professional, service-oriented approach. The assistant will also support the Office Manager with various administrative, event, and facility-related responsibilities.

Requirements

Previous related experience preferred
Professional presence in both demeanor and appearance
Proficient in Microsoft Excel and Word and general computer skills.
High school diploma or equivalent
Excellent written and communication skills
Excellent administrative and organizational skills
Must be able to work Monday thru Friday 8:00 am -5:00 pm

Responsibilities

Management of multiple conference rooms including set up and maintenance
Maintain the cleanliness, organization, and overall presentation of break rooms and pantry areas on both office floors.
Provide back-up of front desk as needed.
Restock beverages, snacks, coffee supplies, paper products, and other pantry items as needed
Assist with scheduled refrigerator cleanouts and communicate cleanout needs as directed.
Assist with inventory tracking for pantry and office supplies.
Receive and verify office and pantry supply orders against receipts, packing slips, or vendor documentation.
Organize supply rooms and maintain clearly designated storage areas.
Monitor and maintain printers and designated office equipment on both floors.
Assist with placing and coordinating approved catering orders including set up and clean up.
Help maintain clean, organized, and professional shared spaces.
Ensure employee-facing and visitor-facing spaces remain presentation-ready throughout the business day.
Assist with receiving and verifying office supply and pantry vendor deliveries.
Proactively complete routine office walkthroughs without requiring daily reminders.
Maintain awareness of the office calendar and anticipate meeting or event setup needs.
Prioritize time-sensitive meeting setups, conference room resets, and office operational needs.
Communicate proactively regarding low inventory, equipment issues, incomplete deliveries, or facility concerns.
Maintain a professional, service-oriented, and collaborative approach when assisting employees and visitors.
Assist the Office Manager with additional office operations, administrative, event, and facility-related responsibilities as assigned.