Office Support Assistant

WaterBridge • Houston, TX

8d • Onsite

About The Position

The Office Support Assistant at WaterBridge will be responsible for the front desk and maintaining all common areas of the Houston office. Strong communication skills and a personable approach are essential. The individual should be able to adapt in a very fast-paced, ever-changing environment, be self-motivated, have excellent customer service skills, and be highly organized.

Requirements

• Must have a high school diploma or equivalency.
• 5+ years of experience as a receptionist or administrative assistant is required.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Adobe, etc.
• Capacity to work overtime, late hours, and weekends, for company events is required.
• Punctuality and self-motivation are requirements for this role.
• Have excellent organizational skills and time management to prioritize tasks appropriately and meet multiple concurrent deadlines.
• Be able to work in a fast-paced environment and manage well through ambiguity and complexity.
• Strong customer service and interpersonal skills are required, including effectively interacting with all departments and levels of the organization, leadership, and external stakeholders.
• Have strong communication and problem-solving skills.
• Must have a professional demeanor.
• Team-oriented, with the ability to collaborate across disciplines and build consensus in a multi-company environment.
• Must be able to stand and walk for extended periods of time while restocking supplies.

Responsibilities

• Maintaining daily kitchen stock and office supplies (coffee, snacks, cutlery, sugars, drinks, etc.).
• Maintaining office security at the front desk by sending visitor instructions, outlook calendar invites, signing in/out, greeting, and directing/escorting visitors.
• Notifying employees of guests’ arrival and requesting visitor badges in advance.
• Answering, screening, and forwarding incoming phone calls appropriately.
• Receiving weekly flowers for the reception area.
• Coordinate and oversee lunch deliveries to the breakroom
• Ensure catering is properly set up prior to meetings
• Performing other clerical receptionist duties, as required, and providing overall administrative assistance to the Houston team.

Benefits

• Medical, Dental, Vision, & Prescription Drug Coverage
• Voluntary Life Insurance for Employee, Spouse, & Child(ren)
• Employee Basic Life and AD&D Insurance – Company Paid
• Short Term & Long Term Disability – Company Paid
• 401(k) or Roth 401(k) Retirement Plan, plus a company match
• Flexible Paid Time Off

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED