Office Supervisor

Catholic Health•Commack, NY

6d•Onsite

About The Position

The Office Supervisor will provide support to the Office Manager/Site Director for the overall administration and coordination of practice activities of a single or multiple, onsite or offsite practice(s), as applies.

Requirements

High school diploma or GED with concentration of courses in Secretarial Science, Associates Degree in Healthcare or Business Administration required.
Knowledge of Outlook, Word, Excel, Database and Power Point required.
Must be flexible and able to work in stressful environment.
At least 5 years administrative /clinic management experience.
Competence in applying general operational and personnel practices, accounting /budgeting principles and coordination of clinic administrative functions.

Nice To Haves

Bachelor's Degree preferred.

Responsibilities

Assists the Office Manager/Site Director on all day business operations, including accounts payable and receivables, budget analysis, staff payroll, personnel interactions, billing, email and phone communications.
Acts as a back up to the Office Manager.
Supports administrative decision and changes within the department.
Ensures adequate staffing is present at all times in order to provide services in a prompt, efficient manner.
Assists with the oversight of training, directing, and coaching of staff.
Assures calls are promptly answered, screened, messages are accurately recorded and distributes to appropriate personnel.
Monitors and reports on activities related to the achievement of organizational goals as assigned.
Brings to the Office Manager attention when policies and procedures require update.
Assist the Office manager with a multitude of items to assist the professional management of staff and smooth running of the office as asked.