Office Supervisor

MISSOURI DEPARTMENT OF CONSERVATION•Jefferson City, MO

1d•$42,768 - $52,272•Onsite

About The Position

Serves as a point of contact for the Science and Management Branch and assumes administrative work duties while providing excellent customer service.

High school diploma or GED/HiSET required.
Three (3) years of progressively responsible administrative experience.
Proficient in Microsoft Office, including Word, Excel, and Access.
Demonstrated knowledge of office practices, procedures, and equipment.
Demonstrated customer service skills.
Ability to quickly learn and understand Department functions, organization, policies, regulations, and other administrative information and instructions.
Highly organized while performing multiple projects.
Ability to perform multiple assignments which may require considerable exercise of independent judgment.
Ability to plan, organize, supervise, and ensure a high degree of accuracy and thoroughness in the work of administrative staff responsible for a wide range of activities.
Good communication skills, both verbal and written.
Ability to establish and maintain effective working relationships with Department staff and the general public.
Ability to maintain the integrity of confidential information.
Ability to work weekends as needed.

Holds self and team accountable for safety, conduct, performance, professional development, and public engagement.
Models and upholds the Department’s Code of Conduct, ensuring professional and ethical behavior.
Motivates, coaches, and develops team members to achieve organizational goals and maximize performance.
Applies strategic thinking, planning, budgeting, and conservation business principles to decision-making.
Demonstrates knowledge of Department policies, procedures, and supervisory responsibilities.
Identifies opportunities for improvement, analyzes root causes, and implements effective solutions.
Gives and receives constructive feedback while providing timely coaching and support.
Sets clear SMART objectives, provides resources, and empowers teams to take ownership of results.
Balances operational efficiency with effective staff management to deliver high-quality outcomes.
Collaborates across diverse perspectives, communicates clearly, and fosters a culture of innovation, accountability, organizational values, and talent development.
Demonstrates strategic vision by understanding the long-term direction of the Department and Branch, aligning priorities and values, and communicating a clear path toward achieving program goals.

Serve as a point of contact for the science and management branch.
Plan, assign, coordinate, and supervise activities of administrative staff (hourly), including schedules and vacation coverage.
Maintain detailed confidential files.
Provide administrative support to staff within the science and management branch.
Issue and cancel security access cards to staff.
Develop procedures designed to facilitate clerical operations and provide guidance to field staff on policy procedures.
Correspond and communicate with internal and external customers via phone, email, and in-person discussions.
Answer departmental process questions for internal and external stakeholders and provide training, when necessary.
Process invoices for payment, and prepare deposits.
Order office supplies and furniture, and manage vendor contracts.
Process reservations for public rentals.
Maintain functionality of office machines.
May be responsible for the scheduling of fleet equipment.
Collaborate with other departments as needed.
Other duties as assigned.