Office Specialist - CNHD Fallon

Churchill County • Fallon, NV

15h • Hybrid

About The Position

Churchill County is seeking a motivated and reliable professional to join the Central Nevada Health District (CNHD) as a full-time, regular Office Specialist based in Fallon, Nevada. This position offers an excellent opportunity for an organized self-starter with strong office experience who thrives working both independently and as part of a team. The Office Specialist provides essential administrative support across CNHD’s Clinical Services, Environmental Health, and Public Health divisions. Responsibilities include front desk reception, general office coordination, and handling sensitive and confidential medical information with professionalism and discretion. This role may also require occasional travel to other CNHD locations to provide support and coverage as needed. As a full-time, regular position, the person hired would be enrolled in the Nevada PERS retirement system. In addition to the salary paid, the county contributes an additional 36.75% into PERS on the employee's behalf (value of $17,000 annually). In addition, the employee will not contribute to Social Security, resulting in an additional 6% in take-home pay (an equivalent of $2,700 annually). The county also pays 100% for employee-only health insurance premiums (equivalent to $13,500 annually). An employee in this position will also receive full accruals of vacation leave (8 hours per month) and sick leave (10 hours per month), in addition to 8 hours for pay for 11 paid holidays. The ideal candidate will have the following background and traits: At least two years of full-time administrative support experience. At least two years of administrative support experience in a medical office environment is strongly desirable. Strong computer skills. Bilingual ability in Spanish and English is desirable. If you think you can rise up to the challenge and you meet the qualifications a pply online at www.churchillcountynv.gov/careers . Applications will be received until 11:59 PM on July 12

Requirements

• High School diploma AND two (2) years of administrative support experience; OR an equivalent combination of education, training and experience.
• Knowledge of: Policies and procedures of the department to which assigned.
• Knowledge of: Use of specified computer applications involving word processing, data entry and/or standard report generation as well as use of job- or department-specific software.
• Knowledge of: Business arithmetic.
• Knowledge of: Applicable regulations, policies and statutes.
• Knowledge of: Office administrative practices and procedures.
• Knowledge of: Business letter writing and the standard format for typed materials.
• Knowledge of: Record keeping principles and practices.
• Knowledge of: Correct business English, including spelling, grammar and punctuation.
• Knowledge of: Techniques for dealing with the public, in person and over the telephone.
• Skill in: Performing administrative support work in assigned of areas/disciplines.
• Skill in: Reading and explaining rules, policies and procedures.
• Skill in: Analyzing and resolving varied office administrative problems.
• Skill in: Organizing, maintaining and researching office files.
• Skill in: Compiling and summarizing information and preparing periodic or special reports.
• Skill in: Using initiative and independent judgment within established procedural guidelines.
• Skill in: Organizing own work, setting priorities and meeting critical deadlines.
• Skill in: Contributing effectively to the accomplishment of team or department goals, objectives and activities.
• Skill in: Establishing and maintaining effective work relationships with staff, coworkers, and the public.

Nice To Haves

• At least two years of administrative support experience in a medical office environment is strongly desirable.
• Bilingual ability in Spanish and English is desirable.
• Nevada Notary Public certificate may be required.
• Nevada driver's license may be required.

Responsibilities

• Demonstrates regular, reliable and punctual attendance.
• Performs specialized office support work, which requires the exercise of independent judgment, the application of technical skills and a knowledge of detailed or specialized activities related to the function to which assigned.
• Uses a computer to develop and manage databases and/or spreadsheet files and to develop special report formats.
• Researches and assembles information from a variety of sources for the completion of forms or the preparation of reports; makes arithmetic or statistical calculations.
• Conducts specific projects related to the department or office to which assigned; may obtain and/or provide information from other organizations, summarize such information and prepare recommendations.
• Provides information to the public or to County staff that requires the use of judgment and the interpretation of policies, rules or procedures.
• Organizes, maintains and purges various departmental files.
• Prepares and types correspondence, reports, forms, contracts and specialized documents from drafts, notes, dictated tapes, or brief instructions; may provide secretarial support on a relief basis.
• Proofreads and checks typed and other materials for accuracy, completeness, and compliance with departmental policies and regulations.
• Enters and retrieves data and prepares reports using a computer; reviews such reports for accuracy and makes corrections as required; operates standard office equipment.
• Oversees and personally performs a variety of office administrative details such as entering employee time, preparing purchase requisitions, arranging for the repair of equipment, transmitting information, and keeping reference materials up to date.
• Contributes to the efficiency and effectiveness of the department's service to its customers by offering suggestions and directing or participating as an active member of a work team.
• Acts as receptionist and receives and screens visitors and telephone calls and directs the caller to the proper person or personally handles the call; provides information which requires the use of judgment and interpretation of policies, rules and procedures.
• Represents the County with dignity, integrity, and a spirit of cooperation in all relationships with staff and the public.

Benefits

• Nevada PERS retirement system enrollment
• County contribution of 36.75% into PERS on the employee's behalf
• No Social Security contributions (resulting in an additional 6% in take-home pay)
• County pays 100% for employee-only health insurance premiums
• Full accruals of vacation leave (8 hours per month)
• Full accruals of sick leave (10 hours per month)
• 8 hours for pay for 11 paid holidays

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED