Office Specialist

National Youth Advocate Program•Tallmadge, OH

2d•Onsite

About The Position

The Office Specialist at National Youth Advocate Program provides professional front desk and administrative support for the Tallmadge office. Coordinates daily office operations, maintains records and resources, and assists employees, guests, and visitors to ensure an organized and efficient work environment.

Requirements

High School Diploma or GED equivalent.
Previous experience and proficiency in the use of various office machines, including computers.
Proficient use of desktop and laptop computers, smart phones and tablets, printers, fax machines and photocopiers as well as software including word processing, spreadsheet and database programs.
Must be willing to perform other duties as assigned.
Valid driver’s license
Reliable personal transportation
Good driving record
Minimum automobile insurance coverage of $100,000/$300,000 bodily injury liability

Responsibilities

Perform office duties including filing, copying, typing, and answering phones.
Distribute information to employees.
Maintain clear and concise records in all areas.
Submit maintenance requests for office machines as needed.
Track office supplies and request orders.
Greet and direct guests to appropriate areas.
Maintain Excel and Word spreadsheets to help organize work.
Maintain and organize training rooms, conference rooms, and common areas.
Complete payment requests as needed.
Distribute incoming mail and maintain the postage machine.
Maintain daily training room schedules and ensure adequate supplies are ready for trainings/classes.