Office Specialist

State of Oregon•Bend, OR

7d•$3,515 - $4,738•Onsite

About The Position

The Oregon Department of Transportation (ODOT) Delivery and Operations Division – Region 4 Headquarters / Administrative Unit in Bend is seeking an Office Specialist 2. This role will provide administrative and customer service support for Region 4, covering central Oregon. The Office Specialist will collaborate with other administrative staff to assist region and maintenance districts, ensuring efficient service flow between crews and headquarters. ODOT is committed to providing a safe and reliable multimodal transportation system and encourages applications from individuals of all backgrounds and abilities.

Requirements

Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents.
An associate degree in any field.
An equivalent combination of education and experience.

Nice To Haves

Proficiency with office technology such as Microsoft Office (Word, Outlook, Excel), Adobe, SharePoint, accounting and other software.
Basic financial and administrative knowledge or experience.
Experience preparing and processing certified mail using online postal tools.
Experience scheduling, coordinating and planning meetings.
Experience communicating effectively verbally and in writing with different individuals.
Effective time management skills.

Responsibilities

Perform receptionist, administrative and clerical duties for the region office.
Assist with timekeeping, invoicing and contract administration.
Make travel arrangements.
Manage calendars and schedule meetings, conference rooms and vehicles.
Order supplies and equipment, manage inventories and process mail.
Process and maintain records.
Answer questions and direct inquiries from the public.
Assist with hiring processes and prepare paperwork for personnel actions and position updates.