Office Specialist

State of Oregon•Bend, OR

5d•Onsite

About The Position

The Oregon Department of Transportation is seeking an Office Specialist in Bend to provide administrative and customer service support for Region 4, central Oregon. This role involves working closely with other administrative staff to assist region and maintenance districts, ensuring the smooth flow of services between crews and headquarters. The department is committed to providing a safe and reliable multimodal transportation system and encourages applications from all backgrounds and abilities.

Requirements

Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents.
OR An associate degree in any field.
OR An equivalent combination of education and experience.

Nice To Haves

Proficiency with office technology such as Microsoft Office (Word, Outlook, Excel), Adobe, SharePoint, accounting and other software.
Basic financial and administrative knowledge or experience.
Experience preparing and processing certified mail using online postal tools.
Experience scheduling, coordinating and planning meetings.
Experience communicating effectively verbally and in writing with different individuals.
Effective time management skills.

Responsibilities

Perform receptionist, administrative and clerical duties for the region office.
Assist with timekeeping, invoicing and contract administration.
Make travel arrangements.
Manage calendars and schedule meetings, conference rooms and vehicles.
Order supplies and equipment, manage inventories and process mail.
Process and maintain records.
Answer questions and direct inquiries from the public.
Assist with hiring processes and prepare paperwork for personnel actions and position updates.